Personal Assistant

Danish Crown A/S; Rochdale; On-site; GBP 20,000 - 25,000; Part time

Job summary

A leading food company in the United Kingdom is seeking a part-time Personal/Administrative Assistant to support its Executive Vice President. This role involves managing confidential information, organizing meetings and documentation, and providing overall administrative assistance. Ideal candidates should have excellent interpersonal skills, attention to detail, and proficiency in Microsoft Office Suite. This position offers competitive benefits and supports a flexible work environment.

Benefits

28 days’ holiday plus bank holidays

Enhanced maternity and paternity leave

Matched company pension scheme

Discounted meat for staff

Well-being programs with health care cash plans

Free Employee Assistance Programme

Free parking

Free tea and coffee

Qualifications

• Strong attention to detail and organizational skills.
• Confidence to liaise with customers and third parties.
• Proactive and flexible working approach.

Responsibilities

• Provide personal/administrative support to nominated Directors.
• Coordinate meetings, events, travel arrangements, and documentation.
• Handle correspondence and messages promptly.

Skills

Attention to detail

Time management

Organisational skills

Interpersonal skills

Proactive approach

Tools

Microsoft Office Suite

Job description

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This position is a fixed term contract, expected to be for 6 months working part time, 3 daysor 22.5 hours a week

Who is Danish Crown?

We are a food company owned by Danish farmers, supplying high-quality food to customers and consumers all over the world. From butchers to business developers, we are more than 26,000 colleagues.

Why come to Danish Crown? – Here’s a few reasons for you to think about.

Anamazing28 days’ holiday plus bank holidays – that’s 36 days holiday a year

Enhancedmaternity, paternity, adoption and share parental leave

Enhancedcompany sick pay

Matchedcompany pension scheme

Heavily discountedmeat for all staff through the staff shop.

Well-being programmes, with free optional health care cash plans to cover your everyday healthcare costs and which offer a wide range of digital and virtual wellbeing tools to support both your health and the people you care about.

FreeEmployee Assistance Programme for all colleagues and their families

Freeparking

Freetea and coffee on all sites

Development opportunities for those that would like toprogressin a global business

Area of responsibility

The post holder will provide professional and comprehensive personal/administrative assistant duties to nominated Directors, principally the Executive Vice President. The post holder will be expected to appropriately manage confidential, complex and sensitive information, exercising discretion and upholding high professionalism and ethical standards at all times.

Specific Tasks

• Support coordination of meetings, organise and plan meetings and events as directed, including sending invitations, booking venues, making travel arrangements, liaising with external parties and providing relevant papers and material. Provide high quality support to ensure they are managed and delivered effectively.
• Organise and manage documentation for meetings and events, including preparation of agendas and minutes of meetings, tracking actions and timeframes as appropriate. Ensure the Directors have been briefed and have the required documentation for all meetings/events.
• Undertake a business support function including tracking of key objectives and specific project work.
• Manage electronic diaries by organising and prioritising the demands on time of the EVP, UK enabling them to work efficiently and effectively. This will include arranging meetings and events both internally and externally, including booking travel and accommodation.
• Handling correspondence and relaying messages promptly and effectively between parties.
• Providing general administrative assistance, including document drafting, filing, and record maintenance.
• Researching, compiling, and summarizing information to aid decision-making processes.
• Performing miscellaneous tasks and special assignments as needed, demonstrating flexibility and adaptability.
• Prepare and/or edit presentations and reports on behalf of relevant Directors.
• To take messages where necessary and act as the first point of call for the designated senior managers in their absence, taking appropriate action as required and ensuring that any urgent issues are brought to the attention of an alternative Director / Manager or senior member of staff as appropriate.
• To raise purchase orders and approve invoices on behalf of relevant Directors
• To arrange team meetings/appraisals/ supervisions with employees on behalf of the EVP
• Documentation creation and management, including ensuring this is on Brand

Requirements

• Attention to detail and strong time management and organisational skills
• Confidence to liaise with customers and third parties, both internally and externally
• Proactive and flexible in working approach
• Execllent interpersonal skills
• PC literate in office suite
• Dependable, honest, and discreet
• Forward thinker and able to anticipate needs
• Ensuring the utmost confidentiality and discretion at all times.