Personal Assistant

Oxford Quantum Circuits; Reading; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading quantum computing firm in Reading is seeking an experienced Personal Assistant to support its executives. You will manage complex calendars, coordinate global travel, and track project progress in a fast-paced environment. The ideal candidate excels in organisation and problem-solving, ensuring executives stay focused on their priorities. This position offers an opportunity to make a significant impact in an innovative tech environment.

Qualifications

• Experience as a Personal Assistant in a fast-paced environment.
• Ability to manage multiple diaries and schedules effectively.
• Proficiency in coordinating complex travel plans.

Responsibilities

• Manage complex calendars and inboxes for executives.
• Plan and organise global travel with attention to detail.
• Track progress on key projects and actions.

Skills

Organisation skills

Problem-solving

Efficiency

Communication

Job description

Personal Assistant

We’re keen to find someone who is based locally in the Reading area, and can get started as soon as possible.

We are building the future of quantum computing and we’re looking for a Personal Assistant to help us keep things running smoothly as we scale. You’ll be joining a collaborative, fast‑paced team where your organisation, problem‑solving skills and calm efficiency will enable our executives to focus on what matters most: accelerating our mission.

As an experienced Personal Assistant, you know how to stay one step ahead - managing multiple diaries, navigating shifting priorities, and coordinating complex schedules and travel plans across time zones. You’re comfortable operating in a fast‑paced, evolving environment, and you take pride in finding smarter, simpler ways to get things done. You’re detail‑oriented, proactive, and bring a positive, can‑do approach to every challenge.

You’ll play a key role in supporting multiple executives and board members, becoming the centre of information to keep them on beat and on track. Reporting to Shelley Lam, Chief of Staff you’ll be:

• Managing complex calendars and inboxes; coordinating meetings across multiple time zones, resolving conflicting priorities with confidence.
• Planning and organising global travel, often with last‑minute changes, ensuring every detail is handled seamlessly.
• Tracking progress on key projects and actions on behalf of executives to ensure alignment and follow‑through.
• Managing expenses and supporting financial administration.
• Supporting the team through high‑impact business activities with other senior stakeholders.
• Driving continuous improvement of administrative processes, tools and systems to make life simpler and more efficient for the team.

You’ll have supported senior leaders in a fast‑paced environment before, possibly in a technology or scale‑up setting - so you'll understand how to balance the strategic with the practical. You’re confident working independently, know when to use your judgement, and can communicate clearly with a wide range of stakeholders.

This role is all about making things happen - keeping our leaders organised, informed and focused, while helping us continually improve the way we work.

Ready to use your organisational expertise to help OQC’s executives take it to the next level?

🌐 Learn more about our benefits and positive work culture here: https://oqc.tech/company/careers-at-oqc/