Personal Assistant

Oxford Quantum Circuits (OQC); Reading; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology company in Reading is seeking an experienced Personal Assistant to support their executives effectively. In this role, you will manage complex diaries, coordinate travel across time zones, and drive improvements in administrative processes. The ideal candidate is proactive, detail-oriented, and familiar with fast-paced work environments. This opportunity is perfect for someone looking to contribute to the advancement of quantum computing while ensuring efficient operations within the team.

Qualifications

• Experience as a Personal Assistant in a fast-paced environment.
• Ability to manage multiple diaries and shifting priorities.
• Proficient in coordinating complex schedules.

Responsibilities

• Manage complex calendars and inboxes efficiently.
• Plan and organise global travel with last-minute changes.
• Track progress on key projects for executives.
• Manage expenses and support financial administration.
• Support high-impact business activities with senior stakeholders.
• Drive continuous improvement of administrative processes.

Skills

Organisational skills

Problem-solving

Communication skills

Attention to detail

Adaptability

Job description

We're keen to find someone who is based locally in the Reading area, and can get started as soon as possible. We are building the future of quantum computing and we're looking for a Personal Assistant to help us keep things running smoothly as we scale. You'll be joining a collaborative, fast‑paced team where your organisation, problem‑solving skills and calm efficiency will enable our executives to focus on what matters most: accelerating our mission.

As an experienced Personal Assistant, you know how to stay one step ahead – managing multiple diaries, navigating shifting priorities, and coordinating complex schedules and travel plans across time zones. You're comfortable operating in a fast‑paced, evolving environment, and you take pride in finding smarter, simpler ways to get things done. You're detail‑oriented, proactive, and bring a positive, can‑do approach to every challenge.

Key Responsibilities

• Managing complex calendars and inboxes; coordinating meetings across multiple time zones, resolving conflicting priorities with confidence.
• Planning and organising global travel, often with last‑minute changes, ensuring every detail is handled seamlessly.
• Tracking progress on key projects and actions on behalf of executives to ensure alignment and follow‑through.
• Managing expenses and supporting financial administration.
• Supporting the team through high‑impact business activities with other senior stakeholders.
• Driving continuous improvement of administrative processes, tools and systems to make life simpler and more efficient for the team.

About You

You have supported senior leaders in a fast‑paced environment before, possibly in a technology or scale‑up setting – so you understand how to balance the strategic with the practical. You're confident working independently, know when to use your judgement, and can communicate clearly with a wide range of stakeholders. This role is all about making things happen – keeping our leaders organised, informed and focused, while helping us continually improve the way we work.

Ready to use your organisational expertise to help OQC's executives take it to the next level?

🌐 Learn more about our benefits and positive work culture here: https://oqc.tech/company/careers-at-oqc/