Personal Assistant

Talent; Nottingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading retail brand is seeking an experienced Personal Assistant for a 3-month contract in Nottingham. The role requires managing busy schedules, supporting senior directors, and ensuring seamless operations. Suitable candidates will have a strong background in corporate environments and excellent organisational skills.

Qualifications

• Must have previous PA/EA experience in a corporate environment.
• Experience supporting multiple leaders highly desirable.
• Ability to manage confidential information with discretion.

Responsibilities

• Coordinate complex schedules and manage busy diaries.
• Organise agendas and logistics for meetings.
• Serve as the first point of contact for stakeholders.
• Manage travel arrangements and expense reporting.
• Handle sensitive HR matters with confidentiality.
• Support HR administration tasks.

Skills

Organisational skills

Communication

Discretion

Proactivity

Job description

Personal Assistant (Contract) – Nottingham

Contract: Full-time, 5 days on-site

Duration: 3-month contract (with a major UK retailer)

Location: Nottingham

Rate: Dependent on experience.

Overview:

We’re seeking an experienced and highly organised Personal Assistant to provide first‑class support to three senior directors within the People Leadership team — including the Vice President of People Operations, Vice President of Organisation Effectiveness, and the People Director for Retail & Operations.

This is a key role supporting senior stakeholders and ensuring day‑to‑day operations run seamlessly. You’ll manage busy diaries, coordinate meetings, and act as the go‑to person for a wide range of administrative and organisational needs.

Key Responsibilities

• Diary & Meeting Management: Coordinate complex, high‑volume schedules, prioritising effectively and adapting quickly to last‑minute changes.
• Meeting Coordination: Organise agendas, logistics, and follow‑ups for leadership and functional meetings.
• Stakeholder Liaison: Serve as the first point of contact for internal and external partners, representing the directors with professionalism and discretion.
• Travel & Expenses: Manage travel arrangements and expense reporting with accuracy and efficiency.
• Confidential Support: Handle sensitive HR and people‑related matters (e.g. performance, payroll, and employee changes) with complete confidentiality.
• Administrative Processes: Support HR administration, including onboarding, contract changes, leavers, and maintaining accurate employee records.
• General Office Support: Maintain organisational charts, distribution lists, and filing systems; liaise with IT as needed.
• Collaboration: Partner with the wider PA network across the business to ensure seamless support and provide cover when required.

About You

• Exceptionally organised, with a strong eye for detail and the ability to juggle multiple priorities.
• Proactive, adaptable, and able to anticipate needs before they arise.
• Professional and discreet, with experience handling confidential information.
• A confident communicator, comfortable engaging with senior stakeholders.
• Positive, collaborative, and solutions‑focused — with a “can‑do” attitude.
• Previous PA/EA experience in a fast‑paced, corporate environment is essential; experience supporting multiple leaders is highly desirable.

This is an exciting contract opportunity to join a leading retail brand in Nottingham, working on‑site five days a week.

If this sounds of interest to you, apply today!