Personal Assistant

Konnect Recruitment Limited; Halifax; On-site; GBP 20,000 - 30,000; Full time

Job summary

A recruitment agency in Halifax is seeking a Personal Assistant to support the Director by managing schedules, communications, and administrative tasks. The ideal candidate will have strong organisational skills, experience with Microsoft Office, and the ability to handle confidential information. A driving license is a must, and the role offers a salary range of £20,000 - £30,000 depending on experience. The working hours are Monday to Friday, 8am to 5pm.

Qualifications

• Experience in a similar administrative role is beneficial.
• Driving license is required.
• Ability to handle confidential information responsibly.

Responsibilities

• Act as the first point of contact for correspondence and phone calls.
• Manage diaries and organise meetings and appointments.
• Book travel, transport, and accommodation.
• Remind the manager of important tasks and deadlines.
• Type, compile, and prepare reports, presentations, and correspondence.
• Manage databases and filing systems.
• Implement and maintain administrative procedures.
• Input data, manage payroll tasks, and prepare financial documents.
• Liaise with staff, suppliers, and clients.
• Collate and file expenses.
• Support the manager with miscellaneous tasks.

Skills

Discretion and trustworthiness

Flexibility and adaptability

Good oral and written communication skills

Organisational skills

Ability to multitask

Proactive and takes initiative

Tact and diplomacy

Knowledge of standard software packages

Typing

Microsoft Word, Excel, and Outlook experience

Experience using Quickbooks, XERO, Sage

Education

NVQ Administration

Tools

Microsoft Office

Quickbooks

XERO

Sage

Job description

The role of the Personal Assistant is to free the Director’s time from organising and administrative tasks so that they can spend maximum time on strategic tasks.

Responsibilities

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport and accommodation
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Inputting data, payroll tasks and preparing financial documents
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
• System audits
• PA will also cover home or personal life maintenance tasks

Location: Halifax / Leeds

Salary: £20,000 - £30,000 DOE

Hours: 8am - 5pm Monday to Friday

Key Skills

Discretion and trustworthiness as you will often be part of confidential information.

• Flexibility and adaptability
• Good oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills
• A knowledge of standard software packages and the ability to learn company-specific software if required
• NVQ Administration
• Typing
• Microsoft Word, Excel and Outlook experience is essential
• Experience using Quickbooks, XERO, Sage is preferred

Essential Requirements

• Driving License

If this sounds like a role for you, Please send your CV to apply.