Personal Assistant

The Crowd; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

An international architectural practice in London is seeking a confident Personal Assistant to support a busy Director. Responsibilities include managing communications, organizing meetings, and overseeing personal administrative tasks. Ideal candidates will have strong administrative experience and exceptional organizational skills. The position offers opportunities for professional development and enhanced benefits.

Benefits

Enhanced benefits

Private medical insurance

Professional development support

Qualifications

• Prior experience in a similar role within a dynamic and fast-paced environment.
• Natural attention to detail and highly organized.
• Approachable with confidence and professional manners.

Responsibilities

• Manage communications with internal and external stakeholders.
• Oversee Director’s database and diaries.
• Organize meetings and minute taking.

Skills

Verbal communication

Written communication

Attention to detail

Organizational skills

Interpersonal skills

Microsoft Office proficiency

Tools

Adobe InDesign

Job description

About The Role:

A desirable and prominent international architectural practice is looking for a bright, organized and confident Personal Assistant to support a busy Director in a dynamic, fast‑paced environment located in a bustling area of Central London.

This is a fantastic opportunity for someone with strong administrative experience who enjoys variety, autonomy, and being the go‑to person who keeps everything running smoothly. You will join a collaborative team environment and will be adept at managing multiple tasks with exceptional attention to detail. This role involves overseeing the complex schedules, diary management, personal administrative tasks and more, requiring a high degree of discretion and professionalism in handling sensitive and confidential matters.

Seize the opportunity to join a global leader in architecture and design. You’ll be part of a collaborative work culture that offers enhanced benefits, private medical insurance and strong support for your professional development and growth.

Key Responsibilities:

• Manage communications with internal and external stakeholders on Director’s behalf
• Manage the Director’s database in a meticulous and timely manner
• Manage Director’s diaries with weekly schedules, creating programmes, travel accommodations, booking lunches and dinners
• Organise meetings, minute taking and record attendees
• Coordinate and direct conference calls
• Coordinate admin duties (business and personal), process expenses and holiday requests
• Other ad‑hoc duties to support the studio/team

Key Skills/Requirements:

• Prior experience in a similar role within a dynamic and fast‑paced environment
• Excellent verbal and written communication skills
• Natural attention to detail and highly organised with ability to remain calm under pressure
• Approachable, with confidence and professional manners towards people at all levels
• Proficient in Microsoft Office and Adobe InDesign (advantageous)
• Excellent interpersonal skills and strong team player

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.

The Crowd is an equal opportunities employer and agency.