Personal Assistant

WSP in the UK & Ireland; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

WSP in the UK & Ireland is seeking a proactive Personal Assistant to support up to five Directors. You will manage complex diaries, coordinate travel and meetings, and assist with reports and stakeholder communications.

The role offers a hybrid working pattern: in-office three days per week with the option to work from home two days, providing a flexible environment for balancing admin duties with project support.

Qualifications

• Proven experience as a PA or in a similar admin role.
• Advanced skill level in Microsoft 365 tools.
• Strong organisational and prioritisation abilities.
• Excellent communication and discretion when handling information.

Responsibilities

• Provide professional admin and business support to up to 5 Directors.
• Manage diaries across multiple time zones and inboxes.
• Arrange international and domestic travel bookings.
• Coordinate meetings, events and presentations.
• Prepare reports, marketing materials and key documents.
• Assist with HR onboarding and new-starter equipment.

Skills

Microsoft 365 (Advanced)

Diary management

Travel booking

Stakeholder comms

Event coordination

HR onboarding

Project support

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job Description

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

Job Description

What if you could shape a career as unique as you?

At WSP, you can always find opportunities to grow and do what matters to you. Make the most of our global reach to discover new challenges and chances to work with diverse, talented individuals who will help you expand your horizons.

The Business Support team is the backbone of the UK WSP business and is vital to the smooth running of the business. With clearly defined career pathways and exciting opportunities to develop, the team is made up of Business Support Partners (BSPs), Personal Assistants (PAs), Business Support and Graphics (including travel and accessibility specialists) and Concierge.

As a PA, you will report to the Business Support Partner.

A Little More About Your Role…

You will be able to meet your colleagues, share tips and best practice, proactively contribute to ensuring a safe and healthy working environment, and get involved in new initiatives and ideas.

Depending on your Directors and their individual requirements, you will be expected in the office 3 days per week, with the opportunity to work from home 2 days a week.

Key Responsibilities…

• Responsible for providing professional administrative and business support to (up to 5) Business Unit Directors, this is an exciting and varied role.
• There is really no such thing as an average day for a WSP PA but as a snapshot, some of your typical tasks might include:
• Supporting Directors working on complex and at times, sensitive projects.
• Diary management across multiple time zones
• Inbox management
• International and domestic travel booking
• Project and key account support
• Meeting and event co-ordination
• Internal and external stakeholder communications
• Purchases and expenses
• Preparation of presentations; marketing materials; reports, meeting actions
• HR tasks – onboarding, inductions, new starter equipment
• Assist Operations Directors and Business Support Partners with operational KPIs
• Health & Safety- travel risk assessments, recording leadership engagement
• You will gain invaluable insight and experience of working for one of the world's leading engineering professional services firms and will work with internal stakeholders across our many and varied different functions

What We Will Be Looking For You To Demonstrate…

• Professional problem solver. Expert level communicator. Impeccable organiser. These are just a few attributes of a WSP Personal Assistant.
• An eye for detail and the ability to work independently, quickly and efficiently.
• Fully conversant to an advanced level in Microsoft 365, including Word, PowerPoint and Excel.
• The right candidate will;
• Display a flexible and adaptable approach
• Have excellent prioritisation skills
• Have experience in a similar role
• Be proactive and can use their own initiative
• Have the ability to collaborate and communicate effectively with other colleagues
• Demonstrate the utmost levels of confidentiality and integrity when handling sensitive information

Imagine a better future for you and a better future for us all.

Work on landmark projects around the world and embrace opportunities to make an even bigger impact in the communities you care about. What if you could do the best work of your life and create a legacy for yourself?