Personal Assistant

Universal Music Group; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

Universal Music Group UK is seeking a senior Personal Assistant to support the SVP of Commercial Affairs in London on a 4-month contract. The role is hybrid, with four days in the office each week, and involves managing complex diaries, international travel, and creating presentations.

Candidates should be an experienced PA with strong IT skills, excellent communication, and a proactive, discreet approach. You will liaise with global stakeholders and assist the wider team on travel and events.

Qualifications

• Proven experience as a Personal Assistant supporting senior executives.
• Ability to manage complex diaries and travel itineraries.
• Strong IT skills with MS Office proficiency.
• Excellent written and verbal communication; discrete and professional.

Responsibilities

• Dealing with day-to-day correspondence; filtering and typing emails.
• Extensive diary management for the SVP of Commercial Affairs.
• Prepare presentations using PowerPoint/Keynote and Excel reports.
• Coordinate international travel and itineraries.
• Organise conferences/events with European and US colleagues.
• Serve as point of contact with global stakeholders; liaise with executives.
• Assist wider team with travel bookings and accommodations.
• Handle expenses; assist with personal matters as needed.
• Take on ad hoc duties and contribute to cross-team projects.

Skills

PA experience

Diary management

Event coordination

MS Office

Tools

Outlook

PowerPoint

Excel

Word

Job description

We are Universal Music Group UK - the UK's leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.

On behalf of UMG, we are looking for a Personal Assistant for a 4-month contract based in London, hybrid (4 days per week in the office)

How we LEAD:

This is a senior-level Personal Assistant role supporting the SVP of Commercial Affairs within a fast-paced global music business.

The position requires an experienced PA who is comfortable supporting senior executives, managing complex diaries, coordinating international travel, preparing presentations and reports, handling expenses, and acting as a key point of contact across global stakeholders.

How you'll CREATE:

Dealing with day to day correspondence - including answering calls, filtering and typing of e-mails.

Extensive diary management.

Assisting SVP with presentations such as PowerPoint, Keynote creation and documenting reports utilising Excel & Word.

International travel arrangements and subsequent itineraries.

Organising conferences / events involving European and US colleagues.

Providing a point of contact for SVP; day-to-day liaison with Senior Executives globally across the business.

Assist wider team with booking travel and accommodation as required.

Be prepared to get involved in projects across the wider team.

Handling expenses.

Assistance with personal matters as and when required.

Any other ad hoc duties as required.

Bring your VIBE:

Solid background of working in a PA role with experience of dealing with senior individuals; a background in music or entertainment.

Strong and proven admin and co-ordination skills.

Confident, assertive and organised.

Strong sense initiative, along with discretion.

Good telephone manner.

Dedicated, hardworking and flexible approach.

Strong IT skills - highly competent in Microsoft Outlook / Word / Excel / PowerPoint.

Ability to prioritise and work to tight deadlines.

Excellent communication skills both written and verbal.

Diversity, Equity, Inclusion & Belonging at UMG UK

The best way to flourish in our ever-changing industry is to create a team that truly reflects the incredible diversity of our artist roster and society.

We're committed to creating an inclusive culture where everyone can belong, thoughtfully express themselves and bring something unique to our creative journey and our shared passion for music.

Our diversity sets the stage for the creativity, collaboration and innovation that make our artists successful. Here, we want everyone to be seen, supported, valued, respected, and ensure contributions are appreciated and actioned where appropriate.

We can only accept workers operating via an Umbrella or PAYE engagement model.

Please note that for the duration of this assignment you will be working as an external resource engaged by AMS.