Personal Assistant

Sunshine Bertrand; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A dynamic design studio in East London is seeking an experienced Personal Assistant to support the Director in a flexible hybrid working environment. The role involves managing schedules, personal finances, and household administration, while ensuring smooth communication and organization. Ideal candidates will be proactive, detail-oriented, and possess strong communication skills. The position encourages work-life balance and allows for growth within a creative team atmosphere.

Benefits

Flexible working model

Opportunities for professional growth

Qualifications

• Proven PA or admin experience is essential.
• Comfortable supporting a creative client with an ever-changing schedule.
• Methodical and detail-focused with clear communication skills.
• Experience with personal accounting and finance administration.

Responsibilities

• Manage diary and schedule for the Director and family.
• Handle personal appointments, payments, and budgeting.
• Organize travel and ensure all arrangements are in place.
• Liaise with various services for household management.
• Create systems and adapt to changing environments.

Skills

Exceptional communication skills

Strong financial awareness

Ability to manage multiple priorities

Organisational skills

Proactive and self-motivated

Job description

An experienced, highly organised PA with exceptional communication skills and a natural command of systems and operations is sought to join a dynamic design studio in East London as a Personal Assistant to the Director, where you will thrive in a supportive and creative environment.

This role supports the Director of a design studio through a hybrid, flexible working model, including time within our East London studio. Responsibilities include diary and travel management, household administration, payments, purchases, scheduling for the Director and family, and financial management.

Suitable applicants will be proactive, communicative, self‑motivated, adaptable, with strong financial awareness and a refined ability to manage multiple priorities with clarity and composure.

The role offers a flexible hybrid working model that promotes work‑life balance, alongside opportunities for personal and professional growth. Our culture values initiative and communication, ensuring you are empowered to manage diverse responsibilities while contributing to a vibrant team atmosphere.

Responsibilities

General :

• Book personal appointments for the director and family
• Dairy & Schedule management
• Manage email communication on queries for household management, i.e., school, lawyers, accountants, etc.
• Create systems for general processes as well as adapt to current ones.

Household Management :

• Liaise with housecare & childcare
• Car maintenance organisation
• Ad hoc request & scheduling

Personal Finance Management :

• Salary & tax payments
• Personal budget
• Payment management
• Receipt recording

Personal Shopping :

• Children’s clothes, toys and gifts
• Collection and returns
• Track shipments
• Manage Vinted

Travel Organisation :

• Organise for personal, business, children and family
• Check in flights and collate boarding passes
• Be on‑call to make any travel changes and cancellations
• Create itineraries when required

Manage Renewals :

• Subscriptions (Household, entertainment)
• Insurance (car, club memberships, health, home)
• Children’s needs, e.g. school fees
• Documentation, e.g. Passports

Requirements

Experience & Industry Insight :

• Proven PA or admin experience
• Comfortable supporting a creative client who has an ever‑changing schedule, personally and professionally.

Initiative, organised and priority‑driven :

• Takes initiative, resourceful and proactive, with strong planning and problem‑solving skills.

Accurate & Communicative :

• Methodical and detail‑focused, with clear, simple written and verbal communication. Takes pride in delivering work to a high standard.

Finance & Operations Awareness :

• Experience with personal accounting, legal and finance administration. Handles sensitive information with discretion and integrity.

Calm & Capable Multitasker :

• Thrives in a busy environment, managing multiple priorities with focus, adaptability, and a positive attitude.