Personal Assistant

DHL; Coventry; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A global logistics leader in Coventry is seeking an experienced Personal Assistant to support multiple Vice Presidents. The ideal candidate will excel in event organisation, communication, and manage stakeholders effectively. This full-time role offers a hybrid working model with competitive benefits including flexible working hours and a generous pension scheme.

Benefits

Free parking

Pension scheme with employer contributions

Free 24/7 GP consultations

Retail and lifestyle discounts

Qualifications

• Experience as a Personal Assistant or similar role.
• Self-motivated, well-organised, and adaptable.
• Customer-oriented with strong communication skills.

Responsibilities

• Organise key events and ensure timely delivery.
• Collect and format data for management meetings.
• Coordinate participants and manage event attendance.
• Prepare data packs for meetings with required materials.

Skills

Organisational skills

Excellent communication

Proactivity

Tools

Excel

PowerPoint

Job description

Grade: RCS M

Contract Type: 12 month Fixed Term Contract, full time.

Shift pattern: 37.5 hours per week, Monday to Friday, operating standard business hours of 08:00-16:00 (8am-4pm) or 09:00-17:00 (9am-5pm). Flexibility is required for infrequent overnight stays for UK based meetings.

Location: Ryton, Coventry, CV8 3LF (Hybrid)

Think you know DHL? Think again! We're not just about delivering parcels. DHL Supply Chain is the world's leading logistics company and our people are the unsung heroes who keep the cogs turning and the country running smoothly.

We're now looking for a Personal Assistant to support numerous Vice Presidents to ensure smooth running of key events, help deliver projects on time, and be prepared to interact with a wide range of senior colleagues.

Can you build trust and balance being helpful while respecting someone's privacy?

Can you skillfully manage expectations and resources to meet the needs of different working styles?

Do you enjoy providing support to multiple stakeholders and driving smooth day to day operations?

If yes, read on!

A TYPICAL DAY MAY INVOLVE

• Organisation of key events: work effectively delivering events on time and to budget. Using proven organisational skills, arrange key events whilst multi-tasking with other responsibilities.
• Collection of data: use Excel and PowerPoint skills to arrange data in a format that can be used for senior management meetings.
• Event planning: coordinate participants, communicate details of events and manage attendance, liaise with venues to ensure facilities are available and requirements are met.
• Collation of data packs for internal and external meetings: arrange required materials in the specified format for meetings. Liaise with participants to ensure content is provided in a timely manner.

THIS ROLE WOULD SUIT PEOPLE WHO

• Have dedicated experience as a Personal Assistant or performed similar tasks in their career.
• Are self-motivated, well-organised, adaptable, and resilient with the ability to respond to challenging priorities with a sense of urgency and pace.
• Have been customer oriented with excellent communication and organisation skills.
• Enjoy working on their own initiative, thinking ahead and being proactive with a can-do spirit.

WHY JOIN US?

• Free parking
• We're happy to talk about flexible working – just ask about alternative patterns at interview
• Join our generous pension scheme and benefit from an 8% employer contribution, alongside a 4% employee contribution
• Free confidential 24/7 GP consultations
• Hundreds of retail and lifestyle discounts
• Affordable loans, savings schemes and free mortgage advice
• Visit https://careers.dhl.com/global/en/working-at-dhl-supply-chain to learn more

WHO WE ARE

We're the global leaders in supply chain management with 188,000 people in over 50 countries. Our expert teams work together to deliver for our customers across a range of industries including retail, automotive, healthcare and more.

BUILDING AN INCLUSIVE WORKPLACE

At DHL, we're all about creating a workplace where everyone's skills and experiences matter, and where you can be your true self every day.

As proud supporters of the Armed Forces Covenant, we value the skills and experience of ex-service personnel and are dedicated to helping our veterans find jobs.

Applications close on Monday 3rd November 2025. Interviews are provisionally scheduled for Monday 10th November. We review applications on a rolling basis and may close the advert early if we receive a high volume of interest. To be considered, we recommend applying as soon as possible. Late applications may be added to our talent pool, subject to your consent.