Personal Assistant

DHL Supply Chain; Coventry; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading logistics company in Coventry seeks a Personal Assistant to support Vice Presidents by managing events and ensuring smooth operations. The ideal candidate should have strong organisational and communication skills, and the ability to handle multiple stakeholders effectively. This role offers flexibility and various employee benefits, including a generous pension scheme and healthcare options.

Benefits

Free parking

Flexible working options

Generous pension scheme

24/7 GP consultations

Discounts on retail and lifestyle

Affordable loans and savings schemes

Qualifications

• Dedicated experience as a Personal Assistant or similar role.
• Ability to manage expectations and different working styles.
• Enjoy working on initiative and being proactive.

Responsibilities

• Organise key events and deliver them on time and within budget.
• Use Excel and PowerPoint to arrange data for senior management.
• Coordinate participants and manage attendance for events.

Skills

Organisational skills

Communication skills

Self-motivated

Adaptability

Customer-oriented

Tools

Excel

PowerPoint

Job description

Grade: RCS M
Contract Type: 12 month Fixed Term Contract, full time.
Shift pattern: 37.5 hours per week, Monday to Friday, operating standard business hours of 08:00-16:00 (8am-4pm) or 09:00-17:00 (9am-5pm). Flexibility is required for infrequent overnight stays for UK based meetings.
Location: Ryton, Coventry, CV8 3LF (Hybrid)

Think you know DHL? Think again! We're not just about delivering parcels. DHL Supply Chain is the world's leading logistics company and our people are the unsung heroes who keep the cogs turning and the country running smoothly.

We're now looking for a Personal Assistant to support numerous Vice Presidents to ensure smooth running of key events, help deliver projects on time, and be prepared to interact with a wide range of senior colleagues.

Can you build trust and balance being helpful while respecting someone's privacy?

Can you skillfully manage expectations and resources to meet the needs of different working styles?

Do you enjoy providing support to multiple stakeholders and driving smooth day to day operations?

If yes, read on!

A TYPICAL DAY MAY INVOLVE

• Organisation of key events: work effectively delivering events on time and to budget. Using proven organisational skills, arrange key events whilst multi-tasking with other responsibilities.
• Collection of data: use Excel and PowerPoint skills to arrange data in a format that can be used for senior management meetings.
• Event planning: coordinate participants, communicate details of events and manage attendance, liaise with venues to ensure facilities are available and requirements are met.
• Collation of data packs for internal and external meetings: arrange required materials in the specified format for meetings. Liaise with participants to ensure content is provided in a timely manner.

THIS ROLE WOULD SUIT PEOPLE WHO

• Have dedicated experience as a Personal Assistant or performed similar tasks in their career.
• Are self-motivated, well-organised, adaptable, and resilient with the ability to respond to challenging priorities with a sense of urgency and pace.
• Have been customer oriented with excellent communication and organisation skills.
• Enjoy working on their own initiative, thinking ahead and being proactive with a can-do spirit.

WHY JOIN US?

• Free parking
• We're happy to talk about flexible working - just ask about alternative patterns at interview
• Join our generous pension scheme and benefit from an 8% employer contribution, alongside a 4% employee contribution
• Free confidential 24/7 GP consultations
• Hundreds of retail and lifestyle discounts
• Affordable loans, savings schemes and free mortgage advice
• Visit https://careers.dhl.com/global/en/working-at-dhl-supply-chain to learn more

WHO WE ARE

We're the global leaders in supply chain management with 188,000 people in over 50 countries. Our expert teams work together to deliver for our customers across a range of industries including retail, automotive, healthcare and more.

BUILDING AN INCLUSIVE WORKPLACE

At DHL, we're all about creating a workplace where everyone's skills and experiences matter, and where you can be your true self every day.

As proud supporters of the Armed Forces Covenant, we value the skills and experience of ex-service personnel and are dedicated to helping our veterans find jobs.

Applications close on Monday 3rd November 2025. Interviews are provisionally scheduled for Monday 10th November. We review applications on a rolling basis and may close the advert early if we receive a high volume of interest. To be considered, we recommend applying as soon as possible. Late applications may be added to our talent pool, subject to your consent.