Personal Assistant

AXA; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading insurance firm in the UK is seeking a Personal Assistant to support the Retail Leadership Team. You will manage diaries, organize meetings, and provide administrative assistance while actively engaging with internal stakeholders. Ideal candidates should have prior experience in a similar role, outstanding communication abilities, and a collaborative spirit. AXA XL encourages an inclusive workplace and offers competitive compensation that grows as you do. Join us to make an impact and advance your career.

Benefits

Flexible Working Arrangements

Enhanced family-friendly leave benefits

Diversity Resource Groups

Qualifications

• Prior experience as an Executive Assistant or Personal Assistant.
• Excellent interpersonal & communication skills.
• Ability to adapt to changing workloads with effective prioritisation.

Responsibilities

• Support with light diary management and meeting organization.
• Provide light administrative support and assist on day‑to‑day activities.
• Act as liaison point for the Underwriting units' Marketing.

Skills

Excellent interpersonal & communication skills

Team orientated with a collaborative approach

Analytical approach with high attention to detail

Effective at meeting deadlines and working under pressure

Education

Experience as an Executive Assistant or Personal Assistant, preferably within Insurance

Tools

MS Office

Job description

As a Personal Assistant, you will support the direct reports of the Retail CUO, who are part of the Leadership Team in the Retail underwriting pillar, in all tasks related to administration support. You will work closely with the team, organising their activity and accomplishing all that is needed to facilitate its day‑to‑day missions. You will utilise effective communication and relationship building skills as you work closely with the underwriters, internal stakeholders and various functions and departments within.

Responsibilities

• Support with light diary management and meeting organization
• Provide light administrative support and assistance on day‑to‑day activities, handling respective issues and escalations.
• Using MS Office, handle requests for regular management & team meetings to a high level of professionalism and accuracy
• Establish position as the liaison point for the Underwritering units Marketing, event support and facilitation: Prepare and collate material & content; organise, manage logistics for events and all associated arrangements
• Support, coordinate, follow up on strategic projects as required
• Support secretarial duties of meetings such as Underwriting Meetings, Quarterly Business Review
• Activities will include any other reasonable task as within the remit of direct line management
• You will report to a Regional Practice Leader within the Retail Leadership team

Qualifications

• Prior experience as an Executive Assistant or Personal Assistant, preferably within Insurance
• Excellent interpersonal & communication skills
• Team orientated with a collaborative approach
• Effective at meeting deadlines and working under pressure
• Analytical approach with high attention to detail
• Demonstrates a willingness to learn with the ability to use own initiative and judgment
• Excellent visualisation and presentation skills
• Ability to adapt to changing workloads with effective prioritisation

Benefits & Diversity

• AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic. At AXA XL, we know that an inclusive culture and enables business growth and is critical to our success. That's why we have made a strategic commitment to attract, develop, advance and retain the most inclusive workforce possible, and create a culture where everyone can bring their full selves to work and reach their highest potential. It's about helping one another - and our business - to move forward and succeed.
• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe.
• Robust support for Flexible Working Arrangements
• Enhanced family-friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter
• Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Total Rewards

AXA XL's Reward program is designed to take care of what matters most to you, covering the full picture of your health, wellbeing, lifestyle and financial security. It provides competitive compensation and personalized, inclusive benefits that evolve as you do. We're committed to rewarding your contribution for the long term, so you can be your best self today and look forward to the future with confidence.

Sustainability

• At AXA XL, Sustainability is integral to our business strategy. In an ever‑changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023‑26 Sustainability strategy, called "Roots of resilience", focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.
• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society - are essential to our future. We're committed to protecting and restoring nature - from mangrove forests to the bees in our backyard - by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far‑reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal‑led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL's "Hearts in Action" programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day - the Global Day of Giving.
• AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid‑sized companies, multinationals and even some inspirational individuals we don't just provide re/insurance, we reinvent it.
• How? By combining a comprehensive and efficient capital platform, data‑driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business - property, casualty, professional, financial lines and specialty. With an innovative and flexible approach to risk solutions, we partner with those who move the world forward. Learn more at axaxl.com