Personal Assistant

TLT LLP; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London is seeking a Personal Assistant for a 12-month contract in their Financial Services Regulatory team. The role demands excellent organisational skills and experience in diary management, along with strong communication abilities. The ideal candidate will handle diary scheduling, manage meetings, and provide administrative support to the team, ensuring a high level of service to clients and stakeholders.

Benefits

Competitive salary

Annual pay review

25 days holiday, increasing to 30

Private medical insurance

Flexible working hours

Qualifications

• Experience as a Personal Assistant in a professional setting.
• Strong organisational skills and ability to manage diaries effectively.
• High adaptability to changing priorities and workloads.

Responsibilities

• Manage extensive diary and email activities for the team.
• Arrange meetings, travel, and accommodation for executives.
• Provide general administrative support and prepare necessary documents.

Skills

Personal Assistant experience

Organisation & diary management

Flexibility and adaptability

Communication skills

Telephone manner

Multitasking

Problem-solving

Working autonomously

Building relationships

Microsoft Office usage

Job description

We are recruiting for a Personal Assistant to join our Financial Services Regulatory team in London on a 12-month fixed term contract.

Your Role

• As a Personal Assistant your day-to-day remit includes :
• Extensive diary and email management
• Answering and directing telephone calls
• Coordinating schedules and arranging meetings and appointments
• Arranging travel and booking accommodation
• Providing general administrative support
• Preparing memos, letters, invoices, statements and other documents
• Liaising with clients, colleagues and other PAs
• Attending meetings and recording minutes
• Monitoring and processing expenses
• Arranging dinners and social events
• Coordinating schedules and arranging meetings and appointments
• Booking meetings rooms or external venues as required
• Monitoring inboxes and flagging anything urgent
• Ensuring team creds / team structure chart / team intranet site are updated
• Updating engagement letter templates / ensuring client due diligence is up to date
• Managing team annual leave
• Updating and circulating weekly team bulletin
• Updating team pipeline tracker
• Chasing FEs on time recording
• Chasing FEs on mandatory training
• Supervision of junior secretary
• FE Time recording
• Liaising with HR re : new starters

Your Skills and Experience

• Previous Personal Assistant experience
• Excellent organisation & diary management skills
• High levels of flexibility and adaptability
• Great communication and presentation skills, both written and verbal
• Excellent telephone manner
• The ability to multitask and prioritise an ever-changing workload
• The ability to work under pressure and reach deadlines
• Problem-solving and decision‑making skills
• The ability to work autonomously
• The ability to communicate with and present to senior management
• The ability to build relationships at all levels across the business and with external contacts
• Experience using the full Microsoft Office suite

Your Team

TLT is immersed in the financial services industry, which represents over 40% of our turnover.

The financial services industry is facing an unprecedented rate of regulatory change and our key relationships within our client base provide the opportunity to serve our clients further in this in this important and critical area.

Our proactive approach to providing insight and advice upon future risks and their solutions enables us to help clients navigate the challenges of regulatory change and scrutiny, rapid digital innovation and heightened operational risk.

About TLT

Fast paced, fast growing and forward thinking, TLT is the law firm that helps clients stay one step ahead, and we do the same for our people.

We work with high profile clients in innovative sectors. With local, national and international reach, we have over 1,200 people in offices across the UK and a network of partner firms across Europe, India and the US. In 2021 we were named The Lawyer’s Law Firm of the Year, recognising our incredible success story.

Our purpose is to protect, prepare and progress our clients for what comes next and it’s essential that we do the same for our people, our planet and our communities too. In our open and collaborative culture, we encourage everyone to be their whole self, to have a voice and to contribute.

Our Benefits

We value our employees highly and we want you to feel valued. You’ll receive a competitive salary with an annual pay review. You will also have access to an extensive range of benefits via our flexible benefits scheme including 25 days holiday (which will increase to 30 days based upon length of service) and private medical insurance.

At TLT we have a progressive fully flexible working approach. We empower our people to work in a place and at a time that meets their needs, those of their clients and of the wider team and firm. Part of this agile approach is a focus on hybrid working and supporting the work / life balance of our people.