Personal Assistant

Canopius; City Of London; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

A leading insurance firm in London is looking for a Personal Assistant to provide high-level support to executives. The role requires managing busy diaries, coordinating meetings, and booking travel. The ideal candidate should have experience in stakeholder engagement and demonstrate resilience under pressure. This position offers a competitive salary and a comprehensive benefits package that focuses on overall wellbeing.

Benefits

Hybrid working

Competitive base salary

Non-contributory pension

Health and dental coverage

Qualifications

• Experience supporting senior executives within the insurance or financial services sector.
• Ability to work under pressure and solve problems effectively.
• Willingness to embrace new processes and systems.

Responsibilities

• Provide high-level PA support including managing busy diaries and booking travel.
• Coordinate meetings and prepare materials for executive meetings.
• Handle sensitive information with discretion.

Skills

Stakeholder Engagement

Resilience

Adapting to Change

Collaboration & Teamwork

Innovation

Business Process Improvement

Job description

Overview

We are seeking a highly accomplished Personal Assistant to provide first-class support to a small number of UK Executive Committee members. This role requires a polished, proactive, and resourceful individual who thrives in a fast-paced, high-pressure environment and is passionate about providing excellent PA support at the highest level.

You will play a critical role to ensuring the UK Exco members diary and requirements for admin support are fully supported to enable them to have a smooth running day. You will handle very busy diaries and will help anticipate needs with precision. This role demands discretion, strong attention to detail, and the ability to perform under pressure while maintaining a calm and professional demeanour at all times.

Responsibilities

• PA Support: Provide seamless, high-level PA support including management of very busy diaries, handling telephone screening / gatekeeping, booking meeting rooms and catering for internal / external meetings, coordinating meetings and displaying strong attention to detail
• Meeting Coordination: Provide key support with preparation for committee / board meetings, presentations, ensuring all materials are accurate and distributed in advance and in an organised fashion
• Travel Bookings: Seamlessly and accurately book all travel requirements including hotel bookings, transfers etc.
• Relationship Management: Provide solid and trustworthy PA support to the Executives via a positive and professional working relationship. Act as a first point of contact representing the firm with professionalism and discretion at all times.
• Expense & Financial Administration: Prepare and process expenses, invoices, and corporate card reconciliations with accuracy and timeliness.
• Confidentiality & Discretion: Handle sensitive information with the highest level of integrity and profession at all times.
• Ad-hoc Projects: Provide positive contributions to ad-hoc projects as and when needed.

Skills And Experience

• Stakeholder Engagement: Clearly understand stakeholder business priorities and requirements and has demonstrable experience supporting senior executives within the insurance or financial services sector. Builds positive and trusted working relationships with all key stakeholders.
• Resilience: Works well under pressure, ability to problem solve and remains focused during times of challenge and ambiguity
• Adapting to Change: Demonstrates open-ness and positive to change and embraces new processes, systems, ways of working when appropriate.
• Future Focused: Keeps an interest on latest ideas, trends and processes on how to efficiently support busy executives within the modern world
• Collaboration & Teamwork: Thrives in collaborative environments, adds-value to team dynamics and consistently provides positive help and support to teamwork and aiding team culture.
• Innovation: Curious and progresses with learning new skills to effectively enhance PA support and identifies processes or admin support where efficiencies can be leveraged
• Continuous Improvement: Seeks feedback from stakeholders to understand areas for improvement. Proposes adjustments to procedures based on learned experiences and outcomes. Proactively identifies opportunities to enhance the value of services

Common Skill Across Job Family

• Business Process Improvement (Proficiency Level 1)
• Regulatory Compliance (Proficiency Level 1)
• SLA Management (Proficiency Level 1)
• Stakeholder Management (Proficiency Level 1)
• Third Party Management (Proficiency Level 1)

Our Benefits

ABOUT US

We offer all employees a comprehensive benefits package that focuses on their whole wellbeing. This includes hybrid working, a competitive base salary, non-contributory pension, discretionary bonus, insurances including health (family) and dental cover, and many other benefits to enhance financial, physical, social and psychological health.

About Canopius

Canopius is a global specialty lines (re)insurer. We are one of the leading insurers in the Lloyd’s of London insurance market with offices in the UK, US, Singapore, Australia and Bermuda.

At Canopius we foster a distinctive, positive culture which enables us to bring our whole selves to work to flourish as people, and build a business which delivers profitable, sustainable results.

Based in incredible new offices in the heart of the City of London, Canopius operates a flexible, hybrid working model and is committed to providing an environment that challenges employees to be their best and where everyone\'s unique contributions are recognised, valued and respected.

We are fully committed to equal employment opportunities for all applicants and providing employees with a work environment free of discrimination and harassment. All employment decisions are made regardless of age, sex, gender identity, ethnicity, disability, sexual orientation, socio-economic background, religion or beliefs, marital or caring status, or any other status protected by the laws or regulations in the locations where we operate. We encourage and welcome applicants from all diverse backgrounds.

We make reasonable adjustments throughout the recruitment process and during employment. Please let us know if you require any information in an alternate format or any other reasonable adjustments.