Personal Assistant

VWA (Victoria Wall Associates); City Of London; On-site; GBP 50,000 - 65,000; Full time

Job summary

A boutique financial services firm in Mayfair seeks a Personal Assistant to support senior leaders and handle office administration. The role requires prior EA/PA experience and excellent organisational skills. Responsibilities include diary management, travel coordination, and administrative support. Competitive salary up to £65K, fully office-based role, with potential for extension after an initial 6-month contract.

Qualifications

• Prior EA/PA experience ideally from the financial services.
• Demonstrated experience providing office administration support.
• Strong interpersonal and communication skills.

Responsibilities

• Manage complex calendars and schedule meetings.
• Organise travel arrangements including flights and accommodation.
• Process expenses and prepare documents.

Skills

Diary management

Communication skills

Attention to detail

Organisational skills

Ability to work under pressure

Job description

Overview

PA & Office Administration. Boutique Financial Services Firm. Contract - 6 months +. Mayfair, Fully Office Based. Up to £65K depending on experience. 2-oaPA/MKHO

The Client

A boutique, Mayfair-based financial services advisory firm is looking for an experienced Personal Assistant to support at Managing Partner level, alongside providing office administration support.

The Personal Assistant & General Office Administration Role

This is an involved Personal Assistant position supporting up to 4 senior members of the business. Day to day responsibilities will involve (but not limited to):

Personal Assistant

• Extensive diary management and scheduling of meetings
• Organisation of complex travel, including flights, ground transport and accommodation
• Processing of expenses
• Document preparation including printing and binding
• Ad hoc support to the wider deal team

Office Administration

• Meeting and greeting of visitors
• Ordering of office supplies and ensuring smooth operation of meeting rooms and kitchen areas
• Basic troubleshooting on tech issues e.g. printers, devices and escalating where needed
• Liaising with the building management on maintenance or other office related matters
• Organising company/staff events

Requirements for the position

• Prior EA/PA experience ideally from the financial services
• Demonstrated experience providing office administration/office management support
• Highly organised with the ability to juggle complex calendars and changing priorities
• Ability to work in a fast paced environment and under pressure in a calm manner
• Strong communication skills and the ability to liaise with external clients as well as internally across the company
• Strong attention to detail
• Ability to work with minimal supervision and a highly proactive nature

Further Details

• Salary - competitive depending on experience up to 65K
• Hours - 9am - 5
• Fully office-based role, 5 days a week in the office
• Location: Mayfair
• Start Date: Interested candidate should be in a position to start early October
• Duration - initially 6 months with potential extension after this time

If you have relevant Personal Assistant / Office Manager experience and are interested to be considered, please apply today!