Personal Assistant

Cushman & Wakefield; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading real estate services firm in London is seeking a highly organised Personal Assistant to support multiple stakeholders. You will coordinate busy diaries, manage inboxes, handle invoicing, and provide administrative support. The ideal candidate will excel in a fast-paced environment and possess strong organisational and communication skills. This role offers a collaborative team atmosphere focused on efficiency and professionalism.

Qualifications

• Proven ability to manage multiple priorities and stakeholders effectively.
• Strong communication skills, both written and verbal.
• Highly organised and detail-oriented, with a proactive approach.
• Ability to remain calm and focused under pressure.

Responsibilities

• Coordinate diaries, manage meeting requests, and respond to emails on behalf of a senior stakeholder.
• Oversee invoicing processes, including data tracking, invoice submission, and document management.
• Arrange travel and accommodation bookings.
• Book meeting rooms and prepare agendas for meetings.
• Take minutes during meetings and assist with document formatting.
• Track signed agreements and update internal systems.
• Process expenses and support general administrative tasks.
• Maintain and update spreadsheets and event attendee lists.

Skills

Managing multiple priorities

Strong communication skills

Being highly organised

Collaborative teamwork

Calmness under pressure

Intermediate to advanced Microsoft Office skills

Job description

Job Title

Personal Assistant

Job Description Summary

Job Description

Personal Assistant London

We are looking for a highly organised and proactive Personal Assistant to join one of our teams in London. This role offers the opportunity to work in a fast-paced environment, supporting multiple stakeholders and contributing to the smooth running of day-to-day operations.

You’ll be responsible for coordinating busy diaries, managing inboxes, handling invoicing processes, and providing general administrative support. The ideal candidate will be confident in juggling competing priorities and enjoy working collaboratively with a team that values efficiency, positivity, and professionalism.

Key Responsibilities:

• Coordinate diaries, manage meeting requests, and respond to emails on behalf of a senior stakeholder

• Oversee invoicing processes, including data tracking, invoice submission, and document management

• Arrange travel and accommodation bookings

• Book meeting rooms and prepare agendas for both internal and client-facing meetings

• Take minutes during meetings and assist with formatting documents, presentations, and proofreading

• Track signed agreements and update internal systems

• Process expenses and support general administrative tasks such as scanning, photocopying, and binding

• Maintain and update spreadsheets, schedules, and event attendee lists

Skills & Experience:

• Proven ability to manage multiple priorities and stakeholders effectively

• Strong communication skills, both written and verbal

• Highly organised and detail-oriented, with a proactive approach

• Comfortable working independently and as part of a collaborative team

• Ability to remain calm and focused under pressure

• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

INCO: “Cushman & Wakefield”