Personal Assistant

GWP; City Of London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A financial services firm based in London is seeking an experienced Administrative Support professional to assist Portfolio Managers. Responsibilities include extensive diary management, travel arrangements, and ensuring smooth operations within the team. Ideal candidates will have previous experience as a team secretary or PA in a financial institution and possess excellent attention to detail. The role promotes hybrid working and a supportive environment for career growth.

Benefits

Generous holiday policies

Excellent health and wellbeing benefits

Paid volunteer time

Tuition/qualification reimbursement

Family leave benefits

Lunch allowance

Qualifications

• Prior experience as a team secretary or PA within a financial institution.
• Impeccable attention to detail and multi-tasking skills.
• Experience in diary management and travel booking.

Responsibilities

• Provide administrative support to front-line Portfolio Managers.
• Manage extensive diary and meeting coordination.
• Handle travel arrangements and expense processing.

Skills

Attention to detail

Multi-tasking

Enthusiastic attitude

Self-starter

Problem solving

Diary management

Advanced Microsoft Outlook

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Why work for us

A career at Janus Henderson is more than a job its about investing in a brighter future together.

Our Mission at Janus Henderson is to help clients define and achieve superior financial outcomes through differentiated insights disciplined investments and world-class service. We will do this by protecting and growing our core business amplifying our strengths and diversifying where we have the right.

Our Values are key to driving our success and are at the heart of everything we do :

Clients Come First - Always Execution Supersedes Intention Together We Win Diversity Improves Results Truth Builds Trust

If our mission values and purpose align with your own we would love to hear from you!

Your opportunity

• Administrative support to front-line Portfolio Managers (including desk heads) Research Analysts and support teams
• Extensive diary management
• Meeting coordination across various time zones
• Travel arrangements domestic and international flights accommodation transportation creation of travel itineraries and visa applications
• Expense processing
• Manage T&E Budgets
• Maintaining holiday records
• Working closely with other PAs within the business and covering during periods of holiday and sickness
• Managing internal systems and databases
• Carry out other duties as assigned

What to expect when you join our firm

• Hybrid working and reasonable accommodations
• Generous Holiday policies
• Excellent Health and Wellbeing benefits including corporate membership to ClassPass
• Paid volunteer time to step away from your desk and into the community
• Support to grow through professional development courses tuition / qualification reimbursement and more
• Maternal / paternal leave benefits and family services
• Complimentary subscription to Headspace the mindfulness app
• All employee events including networking opportunities and social activities
• Lunch allowance for use within our subsidized onsite canteen

Must have skills

• Prior experience working as a team secretary or PA within a financial institution is required
• Impeccable attention to detail
• Multi-tasking skills
• Enthusiastic hardworking and positive attitude
• Ability to use initiative and be a self-starter
• Proven ability to prioritise workload effectively
• Diary management and travel booking experience
• Understands the importance of discretion and confidentiality
• Problem Solving Be able to identify and resolve issues quickly and effectively
• Advanced Microsoft Outlook skills
• Advanced typing skills

Nice to have skills

• Experience working within a medium / large size global firm is helpful
• Advanced Word and PowerPoint skills. Experience of using Excel is preferred
• Willing to take on projects when required

Supervisory responsibilities

• No

Potential for growth

• Mentoring
• Leadership development programs
• Regular training
• Career development services
• Continuing education courses

You will be expected to understand the regulatory obligations of the firm and abide by the regulated entity requirements and JHI policies applicable for your role.

At Janus Henderson Investors were committed to an inclusive and supportive environment. We believe diversity improves results and we welcome applications from candidates from all backgrounds. Dont worry if you dont think you tick every box we still want to hear from you! We understand everyone has different commitments and while we cant accommodate every flexible working request were happy to be asked about work flexibility and our hybrid working environment. If you need any reasonable accommodations during our recruitment process please get in touch and let us know at .

Janus Henderson (including its subsidiaries) will not maintain existing or sponsor new industry registrations or licenses where not supported by an employees job functions (as determined by Janus Henderson at its sole discretion).

All applicants must be willing to comply with the provisions of Janus Henderson Investment Advisory Code of Ethics related to personal securities activities and other disclosure and certification requirements including past political contributions and political activities. Applicants past political contributions or activity may impact applicants eligibility for this position. Janus Henderson is an equal opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. All applications are subject to background checks.

Employment Type : Full Time

Experience : years

Vacancy : 1