Personal Assistant

GTC Recruitment; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency seeks an experienced Personal Assistant to support a Head of Division and senior management. The ideal candidate will manage communications, schedule meetings, and coordinate travel while working in a hybrid environment that promotes work-life balance. Excellent organizational skills and experience with OneNote and SharePoint are essential. Security Check clearance required.

Benefits

Hybrid working arrangement

Support for work-life balance

Professional growth opportunities

Qualifications

• Proven ability to work independently and collaboratively.
• Experience in travel coordination and stakeholder liaison.
• Proactive, adaptable, and solutions-focused attitude.

Responsibilities

• Provide secretarial and administrative support to the Head of Division.
• Act as the first point of contact for stakeholders.
• Schedule and coordinate meetings and appointments.
• Manage travel arrangements and process expenses.

Skills

Excellent organisational and time management skills

Strong interpersonal and communication skills

Experience in diary management

Proactive and adaptable attitude

Tools

OneNote

SharePoint

Job description

Our client is seeking an experienced Personal Assistant to provide high-level administrative and secretarial support to a Head of Division and senior management team within a dynamic and fast-paced directorate. The successful candidate will play a key role in ensuring the efficient running of the division and contributing to the overall success of the wider team.

The role requires a proactive, highly organised individual with excellent communication skills and the ability to manage multiple priorities under pressure. You will be working as part of a collaborative and supportive PA team, with opportunities to provide cover for other senior PAs across the directorate when required.

This position offers a hybrid working arrangement and a supportive environment that encourages work‑life balance and professional growth.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Head of Division and Senior Managers.
• Act as the first point of contact for internal and external stakeholders, managing correspondence and ensuring timely responses.
• Schedule and coordinate meetings, conference calls, and appointments with domestic and international stakeholders.
• Prepare agendas, circulate meeting papers via OneNote, and ensure relevant documentation is available ahead of time.
• Manage travel arrangements and itineraries for the Head of Division and team, processing related expenses efficiently.
• Support divisional activities, including event coordination, reporting, and document management.
• Maintain effective records and filing systems using OneNote and SharePoint.
• Provide cover for other senior PAs across the directorate when required.

Essential Criteria

• Excellent organisational and time management skills with the ability to prioritise and multi‑task in a fast‑paced environment.
• Proven ability to work both independently and collaboratively as part of a team.
• Strong interpersonal and communication skills, with a professional and confident approach.
• Proactive, adaptable, and solutions‑focused attitude.
• Experience in diary management, travel coordination, and stakeholder liaison.
• Competence in using OneNote and SharePoint for document and information management.

Additional Information

This role requires Security Check (SC) clearance prior to commencement. Full training and support will be provided to ensure a smooth transition into the role.