Personal Assistant

RMS Recruitment Limited; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading financial services firm in London is seeking an experienced Personal Assistant / Office Manager. This role involves combining PA duties with office management responsibilities in a sociable and collaborative environment. The ideal candidate will have a minimum of 2 years of relevant experience and possess strong organizational and communication skills. Salary up to £40,000 DOE along with excellent benefits.

Qualifications

• Minimum of 2 years in a PA or Office Manager role.
• Financial Services experience required.
• Ability to prioritise and manage time effectively.

Responsibilities

• Diary management, scheduling and coordinating meetings/events.
• Booking travel, including flights and conferences.
• Managing office administration and HR tasks.
• Providing personal support to the MD.

Skills

Organised

Confident

Proactive

Excellent written and verbal communication skills

Job description

Key Details:
Role: Personal Assistant / Office Manager
Location: London
Days in Office: 5 days in the office
Hours: 9.00am - 6.00pm
Contract Type: Permanent / Full-Time
Salary: Up to £40,000 DOE plus excellent benefits

Company Overview:
We have a new opportunity to join a fast-paced Financial Services firm with a brilliant culture as a Personal Assistant / Office Manager. You’ll be supporting a tight-knit team of 7 in the London office, alongside the MD personally. It’s a varied position combining PA duties with office management responsibilities on an 80:20 basis respectively. The culture is sociable, laid-back, and collaborative making this the perfect opportunity for an experienced, charismatic PA/OM looking for their next home.

Responsibilities:

• Diary management, scheduling and coordinating meetings/events
• Booking travel (flights, taxis, conferences, visas, etc)
• Expenses, invoicing, and liaising with the accountant at month end
• Office management: healthcare, annual leave tracking, HR admin
• CRM updates and reporting (including FDA)
• Supporting colleagues in Vancouver and Toronto
• IT/facilities requests, new joiner setups, contract renewals (AXA, insurance, telecoms)
• General admin, conference planning, and ad hoc support to Directors
• Personal support to the MD (family travel, UK day tracking for tax purposes, general personal duties)

Skills and Experience:

• Minimum of 2 years in a PA or Office Manager role
• Financial Services experience required
• Organised, Confident and Proactive
• Ability to prioritise and manage time effectively
• Excellent written and verbal communication skills

We are an equal opportunities employer and welcome applications from all qualified candidates.