Personal Assistant

Joss Search & Selection Ltd; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading investment firm in the City of London is seeking a proactive Personal Assistant to support high-performing tech and sustainability teams. Key responsibilities include complex diary management, arranging travel, and coordinating meetings. The ideal candidate will have strong attention to detail and a background in professional services or finance. This opportunity offers a fast-paced, collaborative culture and benefits such as private medical and dental cover.

Benefits

2 days Work From Home

Private medical cover

Dental cover

Core hours: 9:00 am – 5:30 pm

Qualifications

• Proactive and emotionally intelligent approach.
• Strong background in professional services or finance.
• Ability to thrive in a fast-paced, collaborative environment.

Responsibilities

• Manage complex diaries for senior stakeholders.
• Arrange UK and international business travel.
• Coordinate meetings and prepare documentation.
• Prepare presentations and reports.
• Support board meeting coordination.

Skills

Diary management

Attention to detail

Professional services experience

Collaborative environment skills

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

Overview

Personal Assistant

We’re thrilled to be working with a leading investment firm, renowned for its fast-paced, collaborative culture and commitment to diversity and inclusion. This PA role is an exciting opportunity to support high-performing tech and sustainability teams.

Role

This is a newly created role supporting five senior stakeholders across two dynamic teams: the Tech team (focusing on AI, digital, and cyber security) and the Sustainability team (working across ESG initiatives). You’ll be working alongside an established and highly respected PA, providing high-level support across a variety of tasks.

Day to day responsibilities will include:

• Complex diary management (approx. 80% of the role)
• Arranging UK and international business travel
• Coordinating meetings and ensuring documentation is prepared in advance
• Preparing PowerPoint, Word, and Excel documents
• Supporting with board meeting coordination for portfolio companies
• Managing expense claims
• CRM database management and updates
• Liaising with outsourced IT support
• Handling general telephone, email, and admin queries
• Supporting with ad hoc marketing and events (e.g. sector dinners)
• Providing cover for the wider PA team
• General administrative tasks such as document binding, scanning, and filing

This is an ideal position for a proactive, emotionally intelligent PA with a strong background in professional services or finance. You’ll be someone who thrives in a collaborative environment, has excellent attention to detail, and understands the importance of your role in the success of a busy team.

Benefits

• Core hours: 9:00am – 5:30pm
• 2 days WFH
• Private medical and dental cover
• And more!

This is a fantastic Personal Assistant opportunity that won’t be around for long, apply now!

Equal Opportunity

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.