Personal Assistant

THE CROWD; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A prominent architectural practice in Central London is seeking a motivated Personal Assistant to support a busy Director. The role demands strong administrative skills, attention to detail, and professionalism. Responsibilities include managing schedules, communications, and various administrative tasks. Candidates should have prior experience in similar roles and be proficient in Microsoft Office. This position offers a dynamic work environment with opportunities for professional growth.

Benefits

Enhanced benefits

Private medical insurance

Support for professional development

Qualifications

• Strong administrative experience in a dynamic environment.
• Ability to manage complex schedules and diary management.
• Experience in maintaining confidentiality and discretion.

Responsibilities

• Manage communications on Director’s behalf.
• Organise meetings and minute taking.
• Coordinate the Director’s database and schedules.
• Process expenses and holiday requests.

Skills

Prior experience in a similar role

Excellent verbal and written communication skills

Natural attention to detail

Approachable and professional manners

Proficient in Microsoft Office

Excellent interpersonal skills

Tools

Microsoft Office

Adobe InDesign

Job description

About The Role:

A desirable and prominent international architectural practice is looking for a bright, organized and confident Personal Assistant to support a busy Director in a dynamic, fast‑paced environment located in a bustling area of Central London.

This is a fantastic opportunity for someone with strong administrative experience who enjoys variety, autonomy, and being the go‑to person who keeps everything running smoothly. You will join a collaborative team environment and will be adept at managing multiple tasks with exceptional attention to detail. This role involves overseeing the complex schedules, diary management, personal administrative tasks and more, requiring a high degree of discretion and professionalism in handling sensitive and confidential matters.

Seize the opportunity to join a global leader in architecture and design. You’ll be part of a collaborative work culture that offers enhanced benefits, private medical insurance and strong support for your professional development and growth.

Key Responsibilities:

• Manage communications with internal and external stakeholders on Director’s behalf
• Manage the Director’s database in a meticulous and timely manner
• Manage Director’s diaries with weekly schedules, creating programmes, travel accommodations, booking lunches and dinners
• Organise meetings, minute taking and record attendees
• Coordinate and direct conference calls
• Coordinate admin duties (business and personal), process expenses and holiday requests
• Other ad‑hoc duties to support the studio/team

Key Skills/Requirements:

• Prior experience in a similar role within a dynamic and fast‑paced environment
• Excellent verbal and written communication skills
• Natural attention to detail and highly organised with ability to remain calm under pressure
• Approachable, with confidence and professional manners towards people at all levels
• Proficient in Microsoft Office and Adobe InDesign (advantageous)
• Excellent interpersonal skills and strong team player

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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