People Services Associate - Absence

Greencore Group plc; Spalding; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Company share save scheme

Competitive pension contribution

Life insurance up to 4x salary

Greencore Qualifications

Employee discount platform

Wellbeing Centre access

Enhanced parental leave & menopausepol

Job summary

Greencore Group plc is seeking an HR Administration/Absence Administrator for a hybrid role at our Spalding site. You will provide high-quality, compliant advice and administer a range of HR tasks across the employee lifecycle, ensuring timely and accurate processing within established procedures.

You will support MyHR Employee Services with SLA-driven requests, maintain confidential data, and contribute to continuous service improvements while working closely with the regional HR team.

Qualifications

• Proven experience of providing administrative support within a busy office environment.
• Experience and competence in using the Microsoft Office suite including Outlook, Word, Excel and PowerPoint.
• Clear and articulate communicator.
• Proactive, organised with strong analytical and problem-solving skills.
• Ability to handle confidential information discretely and comply with GDPR regulations.

Responsibilities

• Provide first line advice, guidance and support to customer absence requests for assistance to the MyHR Shared Service Centre in a timely manner and in accordance with SOPs, SLA, company policy and employment law.
• Liaise with colleagues in other HR areas to resolve issues and escalate to subject matter experts when needed.
• Maintain customer relationships through advice, support and continuous improvement, delivering a great experience first time.
• Support colleagues to ensure efficient workload management and avoid bottlenecks.
• Maintain accurate records in the HR Information System and related systems in real time.
• Contribute to development of MyHR Employee Services with feedback and ideas for new ways of working.
• Help maintain a bank of FAQs to standardise responses to common queries.
• Stay updated on HR policies and procedures; encourage self-service and guide customers to resources.

Skills

Administrative support

Clear communication

Organisation & planning

Analytical/problem solving

Tools

Microsoft Office

Job description

Salary: Competitive salary
Benefits: Company share save scheme, Competitive matched pension contribution, Life insurance up to 4x salary
Location: Spalding – West Marsh Road, PE11 2BB
Ways of Working: Hybrid
Hours of work: Monday – Friday / 08:30 – 17:00
Contract Type: Fixed term contract ending 31st July 2027

Why Greencore?

Following the combination with Bakkavor in January 2026, we’re one of the UK’s leading creators of convenience food, driven by a simple purpose: to make every day taste better.

As a vibrant and fast-moving business, we’re proud to employ over 28,000 talented colleagues across 36 manufacturing sites and 21 distribution depots in the UK and the US. Together, we bring delicious food to life. Our products cover every meal occasion from breakfast through to dinner and dessert, with lunch and snacking in between. In FY25, our shared passion helped us achieve combined revenues of approximately £4bn.

Our extensive direct-to-store (DTS) network, with 17 depots across the UK, allows us to deliver fresh and frozen food both our own and from trusted partners to thousands of stores every day, ensuring consumers enjoy the very best, whenever and wherever they shop.

Our site in Spalding is a vibrant hub where over 1,470 colleagues bring handcrafted sandwich wraps, salads, dips, soups, sauces, and mayonnaise to life across three manufacturing facilities and a distribution centre.

What you’ll be doing

In this busy and exciting role, you will provide high quality, consistent and compliant advice, support and resolution to all tier one absence customer requests for assistance to MyHR Employee Services – ensuring that all responses delivered are within agreed parameters in order to maximise customer efficiency, effectiveness, and confidence.

You will administer a diverse range of operational Absence and HR Administration related tasks associated with the employee lifecycle promptly and within agreed procedures, standards and timescales

Role Accountabilities:

• Provide first line advice, guidance and support to customer absence requests for assistance to the MyHR Shared Service Centre in a timely manner and in accordance with the MyHR Employee Service Standard Operating Procedures (SOPs), Service Level Agreement, Company policy, procedures and employment legislation.
• When necessary, liaise with colleagues in other areas of MyHR Services, Centre of Expertise or HR Business Units to resolve issues and provide service as appropriate, attempting to resolve matters first time, as opposed to simply handing off. Ensure the correct escalation of queries to subject matter experts in these areas.
• Maintain team and customer relationships through advice, support and continuous improvement, providing a great experience first time, every time.
• Provide proactive assistance and support to colleagues to ensure that requests are effectively managed, that workload is fairly shared and that bottlenecks within the team are avoided.
• Ensure that relevant records and systems are maintained and that all employee data is entered into the HR Information System in real time and any other associated systems in a timely, accurate and consistent manner.
• Be an active member of the team developing MyHR Employee Services by feeding back and contributing to the improvement of the efficiency and effectiveness of the service, including making recommendations for new ideas and ways of working.
• Helping to maintain a bank of frequently asked questions to help standardise the quality of responses to generic queries.
• Be an active member of the team developing MyHR Employee Services by feeding back and contributing to the improvement of the efficiency and effectiveness of the service, including making recommendations for new ideas and ways of working.
• Maintain a working knowledge of HR policies and procedures.
• Encourage self-service, wherever possible, and signpost customers to policies, procedures and supporting resources including Line Manager toolkits, Process Maps and Behavioural Guides. Be a subject matter expert on the HR SharePoint pages for absence, supporting managers to find documents that they need.
• Generate weekly / monthly absence reports for customers and HR colleagues to support the business with essential absence data in accordance with SLA and service requirements, using all HR systems to acquire relevant data.
• Ensure a high level of confidentiality is maintained in all aspects of work.

About you

• Proven experience of providing administrative support within a busy office environment.
• Experience, understanding and competent in the use of the Microsoft suite of products including outlook, word, excel and power point.
• Accuracy/thoroughness, diligence and the ability to identify errors and/or omissions.
• Clear and articulate communicator.
• Proactive, organised, and sound analytical/problem solving skills.
• Flexibility in approach and thinking.
• Ability to handle confidential information discretely, professionally and appropriately and comply with GDPR regulations.
• Remain calm and ability to work under pressure.
• Delivery focus and willingness to “go the extra mile”.
• A willingness to embrace new HR technologies and changing processes.
• Strong team working skills focusing on sharing best practice and supporting colleagues.

Nice to have:

• Administration experience advantageous

What you’ll get in return

• Competitive salary and job-related benefits
• Holidays
• Competitive matched pension contribution
• Life insurance up to 4x salary
• Company share save scheme
• Greencore Qualifications
• Exclusive Greencore employee discount platform
• Access to a full Wellbeing Centre platform
• Enhanced parental leave and menopause policies

Throughout your time at Greencore, you will be supported with on-the-job training and development opportunities to further your career.

“We reserve the right to close this advertisement before the stated closing date.”