People Associate / Office Administrator

VICTORIA WALL ASSOCIATES LIMITED; West End; On-site; GBP 40,000 - 50,000; Part time

Job summary

Victoria Wall Associates Limited is seeking a People Associate / Office Administrator to support the HR Director and act as the first point of contact for the office in a West End location. The role is part-time (4 days/week) with core hours roughly 8:30am–3:30pm, and offers a salary up to £50K pro-rata for part-time work.

This is a proactive, highly organized position focused on HR administration, office operations, onboarding, and maintaining a positive office environment.

Qualifications

• Previous experience as an Office Administrator, PA, or similar administrative support role.
• Highly organized with strong attention to detail.
• Proactive and able to manage multiple priorities.

Responsibilities

• Provide structured support across HR & People, Marketing and Events.
• Assist with onboarding of new employees and general HR admin tasks.
• Manage day-to-day office operations and be the first point of contact for the office.
• Coordinate health and safety compliance and liaise with facilities management.

Skills

Office Administration

PA support

Administrative support

Job description

People Associate / Office Administrator Executive Search Up to £50K, dependent on experience West End Fully office-based Part-time - 4 days a week 3-MaHROA/RVF

About the Client:

A leading executive search and advisory firm, based in the West End. They are looking for a highly organized, proactive individual to play a key role in supporting the day-to-day running of the office along with supporting the HR Director.

About the People Associate / Office Administrator Role:

This is an exciting opportunity to join a leading firm on a part-time basis! The People Associate / Office Administrator role will be split between working with the HR Director on a range of administrative duties, as well as acting as the first point of contact for all office related duties.

Responsibilities include but not be limited to:

• People Associate responsibilties: Provide structured support across HR & People, Marketing and Events
• Support the HR Director with L&D coordination including scheduling training sessions, managing attendance, liaising with external providers and maintaining learning records
• Assist with general operational processes, coordination, and administrative tasks across the business
• Take responsibility for new employee onboarding
• General HR administrative assistance
• Office & Facilities Management responsibilities: Take ownership of creating a positive, organised, and high-quality working environment
• Act as the first point of contact for the office
• Oversee and continuously improve day-to-day office operations
• Coordinate maintenance, repairs, and relationships with building management and suppliers
• Support across health and safety compliance, including training (e.g. fire marshals, first aiders)

Candidate Specification:

• Previous experience as an Office Administrator, PA, or similar administrative support role
• Highly organized, with strong attention to detail
• Proactive, and able to manage multiple priorities
• Excellent communication (both written and verbal)
• Able to take ownership of tasks, and be the 'go-to' person in the office

Additional information:

This is a part-time role, working 4 days a week Core hours are anticipated to be 8.30am-3.30pm, however flexibility is required Salary up to £50K (pro-rata for part-time) West End office location Fully office-based