People Assistant - Fixed Term

GET STAFFED ONLINE RECRUITMENT LIMITED; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Job summary

A world-class venue in Liverpool seeks a candidate to assist in the People team by coordinating recruitment processes and maintaining personnel files. The ideal candidate will have excellent organization skills, proficiency in MS Office, and the ability to manage HR activities efficiently. This role offers an opportunity to join a supportive and inclusive team dedicated to achieving success together. Closing date for applications is 08 December 2025.

Benefits

Enhanced holiday scheme

Excellent pension scheme

Health care policy

Onsite parking

Work-life balance policies

Qualifications

• Proven experience in coordinating recruitment processes.
• High levels of accuracy in maintaining personnel files.
• Ability to communicate with internal and external stakeholders.

Responsibilities

• Coordinate recruitment processes and respond to mailbox queries.
• Manage new starter documentation and compliance with GDPR.
• Track departmental budget using EBMS system.

Skills

Planning and organisation skills

Time management

Emotional intelligence

MS Office applications proficiency

Job description

Company Benefits

Our client is an award-winning, world-class venue and their people are at the heart of everything that they do. Recognition and reward are of huge importance to them, and just some of the benefits staff can enjoy include:

• An enhanced holiday scheme, which increases with length of service.
• An excellent pension scheme is available.
• Access to a premium health care policy, which includes an employee assistant line, contributions towards a wide range of medical costs, such as dental and optical and staff discounts.
• Enhanced maternity, paternity and adoption leave schemes.
• An excellent occupational sick pay scheme.
• Free onsite parking right in the heart of the city centre.
• Employee Reward Platform.
• Agile working and flexi time policies, where appropriate and in line with business needs.
• A dedicated wellbeing strategy to support staff.
• 25 Qualified Mental Health First Aiders on site.

Our client is a place where you can truly make a difference. Some of the wonderful things they have achieved / continue to work towards:

• Disability Confident Employer
• Member of the Fair Employment Charter
• Real Living Wage employer
• Social value impact plan - last year they contributed over £6.4m
• Green Meeting’s Gold Standard
• Sustainability Strategy
• Positively influencing biodiversity – they have 3 beehives on their campus grounds
• Carbon Neutral Campus
• Accessibility Strategy
• AccessAble Guide

The successful candidate will provide comprehensive People team assistance and support across our client’s policies, procedures and processes.

As the department’s main point of contact for recruitment processes, you will coordinate all related activity. It would be advantageous for you to have experience of communicating with both internal and external stakeholders as you will coordinate responses to all internal and external mailbox queries, including the HR, Recruitment, and Absence inboxes.

You will coordinate the new starter process, ensuring all new starter templates, occupational health forms and initial induction documentation is up to date and fit for purpose.

You will be responsible for the maintenance of staff personnel files (electronic and historic paper files), to ensure they are accurate and compliant with GDPR.

To support the management of their departmental budget, you will raise requisitions / invoices, maintaining goods receipting, which you will track via their EBMS system and budget tracker, to ensure they are managing their departmental budget accordingly.

You will support Operational Managers with absence management records, by entering periods of absence onto their Oracle system.

Supporting the People Manager, you will coordinate various health checks tests for relevant employees.

Our client highly values the behaviours, attitudes and skills which will help you to develop and excel in this role. In this case, they are looking for someone who:

• Is approachable, creative, and innovative, with a desire to achieve.
• Has proven planning and organisation skills, including excellent time management.
• Displays high levels of accuracy in everything they do.
• Confident and competent working with MS Office applications, displaying proficiency in Excel, Word and PowerPoint.
• Can display emotional intelligence.

In addition to the above, the candidate will need to be enthusiastic, like minded and complement their experienced and talented team. If you have drive, passion, ambition and wish to play a part in our client’s continuing success story, they would love you to join their team!

Please note, they may close this vacancy before the stated closing date if they receive sufficient applications for the position. Therefore, if you are interested in this position, please submit your application as soon as possible.

Closing Date: 08 December 2025

Interview Date: Early December 2025

Equality, Diversity and Inclusion

Our client knows the value of having a diverse and representative team across their organisation. they promote equal opportunities and are committed to having an inclusive work force where everybody feels respected, are treated fairly and diversity is celebrated. As such they strongly encourage and welcome applications from suitably qualified candidates from all members of the community regardless of age, disability, gender reassignment, marriage and civil partnership, race, religion, belief or sexual orientation.