Pension Scheme Administration Manager

St. James's Place Wealth Management; Duntisbourne Rouse; Hybrid; GBP 45,000; Full time

Job summary

A pension management society located near Cirencester is seeking a Pension Scheme Administration Manager. The role involves managing the administrative aspects of a pension scheme, serving as the first point of contact for Benefit Members, and ensuring compliance with regulations. Ideal candidates will have experience in bookkeeping and pension administration, possess excellent communication skills, and be highly organized. This position offers a full-time contract with some remote work flexibility.

Qualifications

• Experience in Book-keeping, Accountancy, or Actuarial fields preferred.
• High level of attention to detail required.
• Excellent communication style is essential.

Responsibilities

• Responsible for the administrative aspects of the pension scheme.
• First point of contact for Benefit Members providing client-centric service.
• Enroll new Benefit Members and support existing Members throughout pension life cycle.
• Liaise with professional advisers to the Fund including Solicitors, Accountants, and Regulators.
• Maintain database of Benefit Members and manage payment processes.

Skills

Book-keeping

Accountancy

Pension Scheme Administration

Attention to detail

Excellent communication

Organisational skills

Multitasking skills

Tools

Xero Accounting software

Job description

Pension Scheme Administration Manager – Cirencester

Job Title: Pension Scheme Administration Manager
Location: Cirencester
Hours: Full‑Time (up to 2 days a week WFH)
Salary: circa £45,000 neg.

Based in a rural office environment near Cirencester, the Hunt Staff Benefit Society was established in 1872 and is a Registered Friendly Society regulated by the Financial Conduct Authority and the Prudential Regulation Authority. It offers its Benefit Members a with‑profits personal pension scheme with guaranteed benefits, with the possibility of additional bonuses from successful investment performance. Funds are currently invested efficiently and successfully by professional Investment Managers and overseen by the Management Committee.

The HSBS has three salaried staff members who administer all aspects of the Society.

Qualifications

• Book‑keeping, Accountancy (or Actuarial) and Pension Scheme Administration experience is preferable.
• A high level of attention to detail, an excellent communication style and strong organisational and multitasking skills are imperative.

Responsibilities

• You will be responsible for the administrative aspects of the pension scheme.
• You will be the first point of contact for Benefit Members, liaising with accountability, professionalism, and providing a client‑centric service.
• Enrolling new Benefit Members into the pension scheme and providing support to existing Members throughout the life cycle of their pension.
• Liaising with the professional advisers to the Fund including Solicitors, Accountants, Actuaries, Investment Managers, Regulators and HM Revenue & Customs.
• Maintaining the database of Benefit Members, including collecting premiums, making the payment of pensions, reclaiming tax on premiums paid by the Benefit Members, issuing P60s for the Benefit Members and for staff of the HSBS.
• Introducing new technology and reviewing current systems and processes.
• Reconciling the bank accounts of both Benefit Members and management accounts.
• Preparing all regulatory and audit reports pertaining to the Society and presenting them to the appropriate organisation(s) in a timely manner.
• Using Xero Accounting software, producing MI for monthly reporting and Quarterly and Annual Management Meetings.
• Arranging and attending Committee Meetings and producing Minutes.
• Providing administrative backup, arranging, attending meetings and preparing accounts for the Hunts Servant s Fund – a registered Charity.

This is a challenging role, and as such will involve an extended hand over period. The current Secretary is looking to reduce their working hours so will be on hand to support the full transition of responsibilities and provide training where necessary.

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