Payroll Specialist

London Women's Clinic; Greater London; On-site; GBP 42,000 - 45,000; Full time

Benefits offered by this job

32 days annual leave

Life assurance and pension plan

Staff treatment discounts

Workplace Nursery Scheme, EV Car Schee

Perkbox benefits platform

Health and wellness programmes

Ongoing learning and development

Job summary

London Women's Clinic, part of JD Healthcare Group, is hiring a Payroll Specialist to join the HR and Finance teams. You will manage the monthly payroll cycle, work with our external provider, and lead the move to an in-house payroll function while ensuring accuracy and timeliness.

You will handle statutory payments, pensions, reports and cost data, partner with Head of HR and Finance, and support pay reviews and bonuses.

Qualifications

• End-to-end UK payroll experience, including outsourced providers.
• Strong knowledge of UK payroll legislation, HMRC requirements and RTI.
• Experience with SSP, SMP and other statutory payments and pension auto-enrolment.
• Advanced Excel skills: lookups, pivot tables, reconciliations.
• High accuracy with the ability to meet fixed monthly deadlines.
• Clear, confident communication with employees and managers at all levels.
• Discretion with confidential pay data and cross-functional collaboration.

Responsibilities

• Manage the end-to-end monthly payroll cycle with our external provider, from inputs to sign-off and HMRC submissions.
• Process statutory payments and family leave pay (SSP, SMP, maternity, paternity, etc.).
• Calculate holiday pay, final pay and leaver entitlements.
• Administer the workplace pension including auto-enrolment and contributions.
• Support annual pay reviews, bonus payments and reward projects with HR and Finance.
• Act as first point of contact for pay, pension and benefits queries and resolve issues.

Skills

UK payroll

HMRC compliance

Excel skills

Communication

Confidential data

Tools

CIPHR HR

Job description

Location: Onsite - Harley St and London Bridge

Employment Type: Permanent Full-Time

Salary: £42,000 - £45,000

About Us

JD Healthcare Group is one of the UK's leading fertility and reproductive healthcare providers, operating brands including London Women's Clinic, London Egg Bank, London Sperm Bank, KindIVF, Surrey Park Women's Clinic and Elective Egg Freezing across the United Kingdom. Since 1985, we have been supporting individuals and families through some of the most significant journeys of their lives — combining world-class clinical expertise with genuine human care. Everything we do is driven by a shared purpose: helping people build the families they dream of.

About The Role

The Payroll Specialist sits at the intersection of HR and Finance, making sure everyone across the JDH group is paid accurately and on time. The role covers four areas: running the monthly payroll cycle; managing statutory and contractual pay including sickness, maternity and other family leave; administering benefits, pension and reward; and acting as the first point of contact for pay queries. You will work day-to-day with the Head of HR and report to them directly, with a broader accountability to the CFO on payroll governance and controls. You will also liaise regularly with Finance on journals, cost reporting and bonus accruals, and with HR colleagues on starters, leavers and contract changes. Initially the payroll will continue to run through our external provider, and a central objective of this role is to lead the transition to an in-house payroll function — reviewing current processes, building the business case, selecting a system and taking it through to go-live.

What You Will Do

• Manage the end-to-end monthly payroll cycle with our external provider, from collating inputs and checking starters, leavers and changes through to sign-off, reconciliation and HMRC/RTI submission
• Process SSP, contractual sick pay, maternity, paternity, adoption, shared parental and other family leave pay — statutory and enhanced — using absence data from CIPHR
• Calculate holiday pay, final pay and all other leaver entitlements
• Administer the workplace pension including auto-enrolment, opt-outs, re-enrolment, salary sacrifice schemes and contributions, and maintain accurate pay and benefits data in CIPHR
• Support annual pay reviews, bonus payments and reward projects alongside the Head of HR and Head of Finance
• Act as first point of contact for pay, pension and benefits queries; resolve them promptly; and track recurring issues back to root cause
• Produce payroll journals, cost reports and reconciliations for Finance, and manage Apprenticeship Levy reporting and year-end outputs (P60s, P11Ds)
• Lead the transition of payroll from our external provider to in-house — including process review, system selection, business case, parallel running, data migration and go-live

What We Are Looking For

Essential

• Proven experience running end-to-end UK payroll, including working with an outsourced payroll provider
• Strong knowledge of UK payroll legislation, HMRC requirements and RTI
• Knowledge of SSP, SMP and other statutory payments, and pension auto-enrolment
• Strong Excel skills — lookups, pivot tables and reconciliations
• High accuracy and attention to detail, with the ability to meet fixed monthly deadlines
• Clear, confident communication with employees and managers at all levels
• Discretion with confidential pay data and an ability to work effectively across HR and Finance

Desirable

• Experience with CIPHR HR and/or payroll modules
• Experience of moving payroll from an outsourced provider to in-house
• Multi-site or group payroll experience
• Healthcare sector background
• Salary sacrifice and benefits administration experience
• Gender pay gap reporting
• CIPP payroll qualification (or working towards)
• Process design and project management skills

What We Offer

• 32 days annual leave including bank holidays
• Life assurance and pension plan
• Staff treatment discounts
• Workplace Nursery Scheme, EV Car Scheme and Cycle2Work
• Perkbox benefits platform
• Health and wellness programmes
• Ongoing learning and development opportunities

Equal Opportunities

JD Healthcare is an Equal Opportunities employer. We are committed to diversity and inclusion and encourage applications from all backgrounds.