Payroll Specialist

Principal Medical Limited; Bicester; On-site; GBP 32,000 - 37,000; Full time

Job summary

A healthcare provider based in Bicester is seeking an experienced Payroll Specialist to manage payroll services and ensure compliance with regulations. The role requires managing payroll records and providing expert advice to staff. Candidates should have strong numerical skills, be highly organized, and have significant payroll experience. A salary range of £32,000 to £37,000 per year is offered, depending on experience.

Qualifications

• Significant experience in a busy payroll/pensions office.
• Demonstrable experience of computerised payroll.
• Experience handling customer calls and correspondence.

Responsibilities

• Manage payrolls to ensure staff are paid correctly and on schedule.
• Oversee maintenance and integrity of payroll records.
• Apply payroll legislation and advise on compliance issues.
• Act as a key point of contact for payroll-related matters.
• Contribute to payroll improvement initiatives.

Skills

Strong numerical and analytical skills

Highly organised

Confident communicator

IT literate

Knowledge of HMRC legislation

Ability to take initiative

Education

GCSE or equivalent in 5 subjects including English & Maths

Willing to study for CIPP payroll/pensions qualification

Tools

Sage Payroll software

Microsoft Office

Job description

We are seeking an experienced and detail-focused Payroll Specialist to join our team at PML, an organisation working in close partnership with the NHS. This is a key role supporting the accurate and timely delivery of payroll services that directly contribute to the effective running of essential healthcare services.

Main duties of the job

• PayrollDelivery and Oversight
• Recordsand Data Management
• Complianceand Legislative Knowledge
• Support,Communication and Training
• Continuous Improvement and System Development

About us

PML is a successful not-for-profit, GP-led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.

We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010

Job responsibilities

• Payroll Delivery and Oversight

Plan, manage, and process payrolls to ensure staff are paid correctly and on schedule, including complex calculations and compliance with relevant legislation, using professional judgement to resolve issues and improve outcomes.

• Records and Data Management

Oversee the maintenance and integrity of payroll records, including starters/leavers documentation and pension data. Ensure robust data governance, confidentiality, and compliance with data protection legislation, implementing appropriate controls and coordinating activity across teams where required.

• Compliance and Legislative Knowledge

Apply and interpret payroll legislation, tax regulations, pensions, and statutory payments to ensure compliance with current laws and internal policies. Proactively identify compliance risks, advise on corrective actions, and escalate high-risk or unusual issues as appropriate.

• Support, Communication and Training

Act as a key point of contact for payroll-related matters, providing expert advice and guidance to staff and managers. Support training, induction, and knowledge-sharing activities, and build effective working relationships with internal stakeholders and external bodies while maintaining confidentiality.

• Continuous Improvement and System Development

Own and contribute to small- to medium-scale payroll improvement initiatives. Review existing processes, recommend enhancements, support system developments, and coordinate change activities to improve efficiency, accuracy, and service delivery.

Person Specification

Qualifications

• GCSE or equivalent in 5 subjects including English & Maths
• Holding/willing to study for CIPP payroll/pensions qualification

Experience

• Significant experience in a busy payroll/pensions office & demonstratable experience of computerised payroll
• Working to strict guidelines, deadlines, & prioritising workload
• Experience handling customer calls & correspondence

Skills and Knowledge

• Strong numerical and analytical skills, focus on accuracy & ability to prepare & analyse data to strict guidelines
• Highly organised, ability to prioritise tasks, meet deadlines & work effectively under pressure
• Confident communicator, both in writing & verbally, at all levels & collaborate with others
• Able to take initiative & work flexibly to changing demands
• IT literate, proficient in Microsoft Office, computerised payroll
• Knowledge of HMRC legislation & NHS terms and conditions of service
• Knowledge of Sage Payroll software & NHS pension scheme regulations
• Ability to think through implications of actions

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£32,000 to £37,000 a yearFTE. dependant on experience