Payroll Officer

Principal Medical Limited; Bicester; On-site; GBP 30,000 - 40,000; Full time

Job summary

A not-for-profit healthcare provider in Bicester is looking for an experienced administrative support professional with strong payroll and analytical skills. The role involves planning and processing payroll, maintaining records, and ensuring compliance with legislation. Ideal candidates will have experience in a fast-paced environment, be highly organized, and possess strong communication skills. The organization emphasizes diversity and welcomes applicants from various backgrounds.

Qualifications

• Experience in a busy payroll/pensions office with demonstrable experience of computerised payroll.
• Ability to meet strict guidelines and deadlines, prioritizing workload.

Responsibilities

• Plan, manage, and process payrolls accurately and on schedule.
• Maintain and update payroll records and pension data.
• Handle payroll-related queries and assist in staff training.

Skills

Strong numerical and analytical skills

Highly organised

Confident communicator

IT literate

Knowledge of HMRC legislation

Education

GCSE or equivalent in 5 subjects including English & Maths

Tools

Sage Payroll software

Job description

Job summary

Role Purpose: Provides administrative support within the team, applying specialist skills to independently coordinate and deliver projects, initiatives, and information flow.

Role Accountabilities

• Project Delivery Independently leads and delivers assigned projects and initiatives, ensuring high-quality outcomes and timely completion.
• Specialist Expertise Acts as the team's expert for processes and tools, advising colleagues and influencing best‑practice approaches.
• Operational Support Maintains accurate records and manages workflows to ensure smooth team operations and effective processes.
• Collaboration & Stakeholder Engagement Builds relationships with internal and external stakeholders, facilitating information flow and supporting team objectives.
• Continuous Improvement Identifies and implements process enhancements, keeps up to date with trends, and shares specialist knowledge to strengthen team capability.

Main duties of the job

• Accurate and Timely Payroll Processing Plan, manage, and process payrolls to ensure staff are paid correctly and on schedule, including complex calculations and compliance with relevant legislation.
• Records and Data Management Maintain and update payroll records, starters/leavers documentation, and pension data while ensuring accuracy, confidentiality, and compliance with data protection laws.
• Compliance and Legislative Knowledge Apply expert knowledge of payroll regulations, tax, pensions, and statutory payments to ensure all transactions comply with current laws and internal control.
• Support, Communication and Training Handle payroll‑related queries, assist in staff training and induction, and communicate effectively with staff and external bodies while maintaining confidentiality.
• Continuous Improvement and System Development Contribute to ongoing improvements in payroll systems and processes by reviewing procedures, identifying areas for development, and participating in change initiative.

About us

PML is a successful not‑for‑profit, GP‑led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as an NHS healthcare provider since 2004 and, in recent years, have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.

We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010.

Person Specification

Skills and Knowledge

• Essential: Strong numerical and analytical skills, focus on accuracy & ability to prepare & analyse data to strict guidelines.
• Essential: Highly organised, ability to prioritise tasks, meet deadlines & work effectively under pressure.
• Essential: Confident communicator, both in writing & verbally, at all levels & collaborate with others.
• Essential: Able to take initiative & work flexibly to changing demands.
• Essential: IT literate, proficient in Microsoft Office, computerised payroll.
• Essential: Knowledge of HMRC legislation & NHS terms and conditions of service.
• Desirable: Knowledge of Sage Payroll software & NHS pension scheme regulations.
• Desirable: Ability to think through implications of actions.

Experience

• Essential: Experience in a busy payroll/pensions office & demonstratable experience of computerised payroll.
• Essential: Working to strict guidelines, deadlines, & prioritising workload.
• Essential: Experience handling customer calls & correspondence.
• Desirable: Previous NHS payroll/pensions experience.

Qualifications

• Essential: GCSE or equivalent in 5 subjects including English & Maths.
• Desirable: Holding/willing to study for payroll/pensions qualification.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and, as such, it will be necessary for a submission for disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Principal Medical Limited, Principal Medical Ltd, 3 Barberry Place, Bicester, Oxfordshire, OX26 3HA. Employer's website: