Payroll Coordinator

ME+EM; City Of London; On-site; GBP 30,000 - 40,000; Part time

Job summary

A luxury fashion brand based in London seeks a Payroll Coordinator to manage the monthly payroll cycle and ensure compliance with UK legislation. The successful candidate will handle pensions, bonuses, and payroll queries, while supporting the implementation of a new payroll platform. Experience in payroll coordination and handling payroll compliance is essential. This part-time role offers a flexible working environment with numerous employee benefits.

Benefits

33 days annual leave

Pension Scheme

Group Life Insurance

Employee Assistance Programme

Generous Employee Discounts

Social events and biannual parties

Enhanced maternity and paternity package

Qualifications

• Experience as a payroll coordinator.
• Knowledge of UK payroll legislation is essential.
• Attention to detail and confidentiality is crucial.

Responsibilities

• Manage the monthly UK payroll cycle ensuring accuracy and compliance.
• Administer pension schemes and employee benefits.
• Prepare payroll reports for Finance and HR.

Skills

UK payroll legislation

Excel proficiency

Attention to detail

Discretion and confidentiality

Payroll software knowledge

Job description

Job Role: Payroll Coordinator

Reporting to: Head of Finance/People

Location: Head Office, White City Place, West London

Contract type: Part Time – 3 days a week in the office

About Us:

ME+EM is one of the UK’s fastest-growing luxury fashion brands. In addition to a thriving global digital presence, we operate flagship stores in London and Edinburgh, concessions within Harrods and Selfridges, and have recently expanded with new store openings in the U.S.

At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding.

Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution.

About the Role:

As an experienced Payroll Coordinator, you will manage and oversee the payroll process for the UK on a monthly basis, reviewing the current process and advising on improvements and efficiencies. You will process payroll data accurately and maintain up-to-date payroll records ensuring full compliance with all relevant employment laws and HMRC regulations. You will manage pension administration, employee benefits (including salary sacrifice schemes), bonus processing, and statutory reporting such as P11D and PSA submissions.

Responsibilities:

• Manage the monthly UK payroll cycle, ensuring accuracy and compliance with statutory requirements
• Administer pensions and employee benefits, including auto-enrolment, salary sacrifice schemes, and PMI
• Process contractual changes, bonuses, new starters, and leavers (including final payments and holiday pay)
• Prepare payroll reports for Finance and HR, and support annual Gender Pay Gap reporting
• Act as first point of contact for payroll queries, providing timely and professional resolutionsEnsure payroll compliance through audits, HMRC reporting (P11D/PSA), and accurate record-keeping
• Support the implementation of a new payroll platform and contribute to financial policy compliance

Skills:

• Experience as a payroll coordinator
• In depth knowledge of UK payroll legislation
• Proficient in Excel
• Discretion and confidentiality essential
• Attention to detail
• Knowledge of payroll software would be an advantage but not essential

Employee Benefits:

• 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)
• A day off to celebrate your birthday.
• Pension Scheme
• Group Life Insurance
• Employee Assistance Programme (EAP)
• Length of Service Award
• Refer a Friend Scheme
• Staff uniform for retail employees
• Generous Staff and Friends and Family Discount
• Annual Volunteer Day
• Cycle to Work Scheme
• Tech Scheme
• Eye Care Vouchers
• Real Living Wage Employer
• Employee led committees
• Social events and biannual parties
• Enhanced maternity and paternity package after 2 years of service.

ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company.

Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.