Payroll Clerk

NHS; Wakefield; On-site; GBP 27,000 - 31,000; Full time

Job summary

A regional healthcare provider in Wakefield is seeking a Payroll Clerk responsible for processing payroll accurately and promptly. This role requires previous payroll experience and knowledge of NHS regulations. The ideal candidate will have excellent communication skills and the ability to manage their workload effectively. This position offers a salary range of £27,485 to £30,162 per annum, pro rata.

Benefits

Comprehensive Employee Assistance Programme

Counselling service

Health and wellbeing initiatives

Qualifications

• Previous Payroll Experience is mandatory.
• Knowledge of Statutory regulations such as PAYE and NI is essential.
• Understanding of the NHS Pension Scheme is necessary.

Responsibilities

• Prepare payroll data accurately and on time.
• Conduct systematic checks of payroll data to ensure its validity.
• Ensure compliance with payroll agreements and regulations.

Skills

Excellent interpersonal and communication skills

Able to work to tight deadlines and prioritise own workload

Education

4 GCSE's including English and Maths at grade C or above

ECDL

Tools

Microsoft Office

Electronic HR/Payroll systems

ESR

Job description

Payroll Clerk

Go back Harrogate and District NHS Foundation Trust

The closing date is 24 November 2025

**This role is working for Harrogate and District Foundation Trust but based at Pinderfields Hospital in Wakefield**

An exciting opportunity has arisen in our Payroll team for a Payroll Clerk, This is a band 3 role with progression to band 4 once training has been completed.

The post holder will be required to work as a member of the Finance Department primarily as a member of the Payroll Team, assisting in the accurate and timely payment of the payroll. The Payroll Team provides an in house service to the trust.

Main duties of the job

To ensure prompt, efficient and accurate preparation of payroll data using computerised input facilities in accordance with established procedures and to ensure that, monthly, quarterly and annual specific timetables are met.

To contribute to systematic checks of permanent information held electronically and by other mediums, to ensure that it is valid and correct.

Understand and implement agreements relating to pay, conditions of service (such as Agenda for Change) and pension regulations.

To understand, apply and maintain detailed, accurate and up to date records relating to the NHS Pension Scheme, Income Tax, National Insurance, Statutory Sick, Maternity, Paternity and Adoption pay and leave and other payments or deductions associated with payroll procedures.

To calculate manual salary payments as required.

About us

At Harrogate and District NHS Foundation Trust we provide 'outstanding' care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

• An inclusive and supportive culture - our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
• Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
• Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
• Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.

Job responsibilities

All work is to be carried out within the Trusts Financial Procedure Notes, Financial Standing Orders and Financial Instructions, with queries being referred to the Payroll Manager.

To act at all times in the best interests of the Trust and its clients.

To be responsible, with support, for own personal development as agreed with the Payroll Manager, through the Trusts Personal Development Scheme.

PAYROLL MAIN DUTIES

To ensure prompt, efficient and accurate preparation of payroll data using computerised input facilities in accordance with established procedures and to ensure that, monthly, quarterly and annual specific timetables are met.

To contribute to systematic checks of permanent information held electronically and by other mediums, to ensure that it is valid and correct.

Understand and implement agreements relating to pay, conditions of service (such as Agenda for Change) and pension regulations.

To understand, apply and maintain detailed, accurate and up to date records relating to the NHS Pension Scheme, Income Tax, National Insurance, Statutory Sick, Maternity, Paternity and Adoption pay and leave and other payments or deductions associated with payroll procedures.

To calculate manual salary payments as required.

To process documentation for new starters, leavers and changes to both contractual and personal records, ensuring that all documents are fully and accurately completed, certified by an authorised officer of the Trust and know how to apply corrective action where necessary.

For further information on the position please see the Job Description and Personal Specification attached.

Person Specification

Education and Qualifications

• o4 GCSE's including English and Maths at grade C or above.
• ECDL

Experience

• Previous Payroll Experience
• Use of Microsoft office applications.
• Previous experience of using electronic HR/Payroll systems
• Experience of ESR

Knowledge

• Knowledge of Statutory regulations -PAYE, NI etc
• Understanding and knowledge of dealing with sensitive and confidential issues, work policies and procedures (Data Protection Act)
• Knowledge of the NHS Pension Scheme
• Knowledge of NHS Agenda for Change Terms and Conditions

Skills

• Excellent interpersonal and communication skills
• Able to work to tight deadlines and prioritise own workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Harrogate and District NHS Foundation Trust

£27,485 to £30,162 a year per annum (pro rata)