Payroll & Benefits HR Administrator

PUIG Deutschland GmbH; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading fashion and beauty company is seeking an HR Administrator to manage employee administration processes, ensuring compliance with internal policies and external regulations. Key responsibilities include preparing employment documentation, handling payroll queries, and maintaining accurate employee records. The ideal candidate will have experience in payroll and HR administration, preferably in a fast-paced retail environment. The company offers a competitive compensation package and a welcoming work culture.

Benefits

Competitive compensation & benefits package

Learning and development opportunities

Welcoming work culture

Opportunities for growth

Qualifications

• Proven experience in payroll and/or HR administration, ideally within the retail sector.
• Solid understanding of UK payroll legislation and statutory requirements.
• Hands-on experience with HRIS and payroll platforms.

Responsibilities

• Prepare employment contracts and onboarding documentation.
• Coordinate reference checks and manage employee records.
• Respond to employee queries related to payroll and benefits.

Skills

Payroll administration

HR administration

Compliance with UK payroll legislation

Use of HRIS

Benefits administration

Tools

ADP

SAP SuccessFactors

Darwin

Job description

Puig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well‑known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100 years ago, Puig is a family‑owned company with a long‑term commitment to its brands and stakeholders.

Who we are…

Join a home of Love Brands, within a family company, that furthers wellness, confidence and self‑expression while leaving a better world. Working at Puig is more than a job. Feel the joy of belonging to a community of inspiring and diverse creators, thinkers, doers, entrepreneurs, and innovators. Our people are united by a passionate spirit and the goal of building Love Brands while making a positive impact.

The brand portfolio includes Carolina Herrera, Christian Louboutin, Dries Van Noten, Rabanne, Jean Paul Gaultier, Kama Ayurveda, Byredo, Penhaligons, L’Artisan Perfumery and many more.

The Opportunity…

We are looking for an HR Administrator to support the accurate and timely processing of employee administration, supporting the employee lifecycle and contributing to a seamless employee experience. The role will act as a key point of contact for payroll and benefits queries, ensuring compliance with internal policies and external regulations.

• Prepare and issue employment contracts and onboarding documentation for new starters
• Coordinate reference checks, ensuring timely completion and follow‑up where necessary
• Prepare and issue employee correspondence, including change letters and employment references
• Oversee the administration of employee lifecycle events, liaising with IT and other departments to ensure smooth onboarding and off‑boarding
• Act as a gatekeeper for the employee lifecycle process, ensuring all stages are supported by auditable documentation
• Maintain accurate employee records, including listings and electronic files, ensuring data integrity and compliance
• Conduct ongoing right‑to‑work checks in line with legal requirements
• Update and maintain employee data in the HR system, ensuring confidentiality and accuracy
• Administer life events, such as maternity, paternity, adoption leave, and long‑service awards
• Manage the Payroll inbox, responding to employee queries related to pay, benefits, and statutory entitlements
• Support HR projects and initiatives, contributing to broader team goals
• Assist the Payroll & Benefits Manager and Head of Compensation & Benefits during internal and external audits
• Identify and implement process improvements across payroll and benefits administration
• Undertake ad‑hoc duties as required to support the HR function

We’d love to meet you if you have…

• Proven experience in payroll and/or HR administration, ideally within the retail sector or a similar fast‑paced environment
• Solid understanding of UK payroll legislation and statutory requirements
• Hands‑on experience with HRIS, payroll, and benefits platforms such as ADP, SAP SuccessFactors, or Darwin
• Exposure to benefits administration, including pension schemes and health‑care plans

A few things you’ll love about us

• An entrepreneurial, creative and welcoming work culture
• A range of learning and development opportunities
• An international company with plenty of opportunities to grow
• A competitive compensation & benefits package

Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world.