Payroll and Finance Co-ordinator

KYN; City Of London; On-site; GBP 35,000; Full time

Job summary

A care home company is seeking a Payroll and Finance Co-ordinator in London. The role involves managing payroll and liaising with the finance team. Candidates should have in-house payroll experience and knowledge of payroll legislation. Benefits include a competitive salary, 25 days leave, and ongoing training programs.

Benefits

25 days annual leave plus bank holidays

Annual bonus

Employee assistance programme

Company contributory pension scheme

Qualifications

• Minimum 2 years in a payroll focused position.
• Experience in a multi-site operation within care or similar.
• Proven track record of implementing or migrating payroll systems.

Responsibilities

• Manage in-house monthly payroll for all employees.
• Ensure timely administration of company benefits.
• Be the first point of contact for employee queries.

Skills

Strong in-house payroll experience

Understanding of payroll processes and legislation

Strong analytical and problem-solving abilities

Good Excel skills

Organizational and communication skills

Education

CIPP or equivalent qualification

Tools

Payroll and accounting software (e.g., Frontier, MHR People First, Allocate, Xero)

Job description

Payroll and Finance Co-ordinator – Permanent Contract

£35,000 per annum, 37.50 hrs per week

Knightsbridge, London

About KYN

KYN is a highly capitalised portfolio company of Melford Capital, a private equity/ value investing hedge fund in the property sector, with a portfolio consisting of property (retail parks, warehouses, WeWork style offices) and property rich (hotels, student accommodation and care homes) investments.

We are a brand-new care home company focused on offering an elevated approach to care: Individualised journeys built around the needs and interests of our residents in beautiful surroundings with life-enriching practices.

We are looking for Payroll and Finance Co-ordinator at KYN you will be responsible for the payroll cycle for all of our Homes and Head Office, as well as working with our finance team on operational finance. You will ensure that all our team members payments and queries are managed accurately and effectively so that they can focus on our residents and their family members feeling loved, happy, safe, and secure.

You will be part of the Finance team and will work very closely with the People & Culture team, you will be the payroll subject matter expert and will provide front line support.

About the opportunity

As Payroll & Finance Co-ordinator you will be responsible for:

• Accurately managing the in-house monthly payroll for all employees and staff, including payments of overtime, bonuses, processing staff deductions, calculating statutory payments, adding new starters, terminating leavers, making salary adjustments, and generating P45s, P60s and P11Ds as required.
• Ensuring the effective and timely administration of all company benefits e.g. Pension contributions, Private Medical Insurance.
• Liaising with the People & Culture team and Home Administrators for information on any payroll changes.
• Being the first point of contact for employee queries. Ensuring all queries and discrepancies are analysed, investigated, and resolved in a timely manner.
• Pro-actively track and identify trends for monthly Payroll management reporting. Identify and escalate any risks or issues and implement steps to mitigate these.
• Responsible for project managing and leading the delivery of annual Payroll events e.g., salary reviews.
• Performing the payroll year end tasks and P11d’s for employees and checking submission to HMRC.
• Pro-actively keep up to date with any legislative changes that may impact Payroll and Reward & Benefits. Identify risks, and make changes as required.
• Lead the full lifecycle of payroll system migration from Frontier to MHR People First, including configuration, testing, parallel runs and go-live support.
• Managing of the time and attendance system (called Allocate) together with the Home Administrators, ensuring accuracy and recording of data for payroll.
• Providing and reconciling all monthly system and Excel payroll reporting to BACS payments, HMRC, accounting journals and employees.
• Preparing payroll journals on a monthly basis, and working with financial accountants to ensure accuracy of accounts
• Working with the financial controller and the finance team across monthly reporting cycles
• Ensure compliance with relevant legislation, data protection standards, and internal policies throughout the implementation process.
• Providing data for KPI data for reporting purposes
• To undertake project work and other tasks as required by the Chief Financial Officer or Financial Controller

About you

• You will have strong in-house payroll experience, with a minimum 2 years in a payroll focused position.
• You will have experience of a multi-site operation within care or a similar industry where shift patterns are worked.
• Proven track record of successfully implementing or migrating payroll systems.
• Flexible approach to working, ideally with
• Strong understanding of payroll processes, legislation, and reporting requirements.
• Experience working with payroll and accounting software. Any experience with software such as Frontier, MHR People First, Allocate or Xero an additional benefit
• Strong analytical and problem-solving abilities, particularly in data migration and system integration.
• You will be organised with strong communication and influencing skills, an approachable manner, an eye for detail and the ability plan and prioritise and work to tight deadlines.
• You will have the ability to work under pressure, flexibly and consistently.
• You will be a friendly, compassionate, kind, and caring individual.
• You will have good Excel skills, including advanced formulas and data manipulation.
• You will have sound knowledge of current payroll and pension legislation.
• CIPP or equivalent qualification is desirable.

Our commitment to you

• Competitive salary and benefit
• 25 days annual leave plus bank holidays
• Bespoke company induction and on-going training programmes at all levels
• Access to the best-in-class equipment and technology
• Annual bonus (discretionary and scheme rules apply)
• Employee assistance programme and other attractive wellbeing benefits
• Discount schemes
• Company contributory pension scheme
• And much more……

To find out more about KYN, our teams and values please visit kyn.co.uk/careers

KYN is an equal opportunities employer.

To be considered for this role you will have to provide proof of right to work in the UK and consent to an enhanced DBS check.

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