Payroll Administrator

Oliver Bonas; Greater London; Hybrid; GBP 32,000 - 43,000; Full time

Benefits offered by this job

Discount up to 50% on OB products

Free 24-hour employee assistance via 3

Flexible holiday 30–35 days

Bonus scheme

Free onsite gym

Cycle to work scheme

Refer a Friend incentive

Job summary

Oliver Bonas is seeking a Payroll Administrator to join Team OB in our Support Office in Tolworth, near Chessington. You will support accurate, timely payroll processing across the business, ensuring data integrity and handling payroll queries with discretion.

You will work in a hybrid setup with 3 days in the office and 2 days home working, collaborating closely with the Senior Payroll & Reward Manager. A focus on data accuracy, confidentiality and compliance is essential.

Qualifications

• Previous experience in payroll, HR/People administration or similar data-focused role.
• Strong attention to detail and accuracy.

Responsibilities

• Support monthly payrolls for UK and Ireland, including allowances and deductions.
• Carry out new starter checks and ensure correct set-up.
• Process payroll changes including leavers and amendments.
• Complete monthly payroll validations and resolve discrepancies.
• Assist with pension administration and statutory payments.
• Own weekly timesheet checks and payroll reporting for Finance.
• Maintain accurate payroll records and ensure compliance.

Skills

Attention to detail

Organisational skills

Time management

Numerical/analytical skills

Excel proficiency

Confidential data handling

Communication skills

Prioritising workload

Tools

Excel

HR/payroll systems

Job description

We are looking for a Payroll Administrator to join Team OB in our Support Office.

As a Payroll Administrator at OB, you will support with the accurate and timely delivery of payroll administration across the business. Working closely with the Senior Payroll & Reward Manager, the role helps ensure team member data is accurate, payroll changes are processed correctly, and payroll queries are handled in a friendly, efficient and confidential way.

Our Support Office is based in Tolworth, near Chessington, only a 30-minute journey from London Waterloo. We offer hybrid working with a split of 3 days in the office and 2 days home working per week, and are open to having conversations about working flexibly.

A bit about us …

At Oliver Bonas (OB), our values of Work Hard, Play Hard & Be Kind are integral to everything we do. Collaboration, imagination, curiosity, and teamwork are key to our success, and everyone has their part to play in making OB a special place to work.

Having fun is key, and a playful and positive approach creates an optimistic environment. We don’t take ourselves too seriously, but we are serious about what we do.

Our team knows their stuff. They’re confident and creative and unafraid to challenge convention to find solutions, taking accountability for their actions, but always with kindness and humility.

More about the role …

An OB Payroll Administrator will:

• Support the preparation and processing of monthly payrolls for UK and Ireland team members, including one-off allowances and deductions, NI category changes and bank detail checks.
• Carry out new starter checks to ensure all payroll information has been received, and team members have been set up correctly.
• Process payroll changes including leavers, contractual changes, pay amendments and absence records.
• Complete monthly payroll checks and validations to help ensure payroll is accurate before processing.
• Investigate and resolve payroll discrepancies, working with managers and team members where required.
• Support the administration of statutory payments, including SSP, SMP and SPP.
• Assist with pension administration, including enrolments, opt-outs and monthly submissions.
• Maintain accurate payroll records and ensure compliance with payroll legislation and company procedures.
• Own the weekly timesheet checks, following up with managers and resolving any issues before the payroll deadline.
• Produce weekly payroll and people reports for Finance and other stakeholders.
• Complete regular system audits to ensure data accuracy and integrity.
• Identify opportunities to improve processes, reporting and data quality and highlight these to the Senior Payroll & Reward Manager.
• Transfer new starters from HR to payroll, ensuring records are complete and ready for payroll processing.
• Update and maintain benefit scheme records, including membership lists and employee communications.
• Respond to payroll inbox queries from team members and managers in a timely and friendly manner.
• Generous employee discount up to 50% off all OB products
• Free access to our 24 hour employee assistance programme with Optima Health – offering financial, emotional and vocational support
• Flexible holiday – 30 days (including bank holidays) – increasing to 35 days with length of service
• Annual discretionary profit related bonus scheme
• Free access to our onsite gym
• Cycle to work scheme
• Refer a Friend incentive
• Quarterly free lunch
• Enhanced maternity, paternity, adoption and shared parental leave
• Equity, Diversity and Inclusivity Voice network and EDI team
• Mental Health First Aider support
• Education and support through 360L eLearning platform

What we look for:

• Previous experience in payroll, HR/People administration or a similar data focused administrative role
• Strong attention to detail and commitment to accuracy.
• Excellent organisational and time management skills.
• Strong numerical and analytical skills.
• Good Excel skills including confidence working with spreadsheets to check, organise and analyse data accurately
• Ability to manage confidential and sensitive information with discretion, accuracy and care
• Excellent communication skills and a customer-focused approach.
• Ability to prioritise workload and meet deadlines.
• Understanding of payroll legislation, statutory payments and other payroll processes desired but not essential
• Experience using HR or payroll systems preferred

Equity, Diversity & Inclusion at OB

At Oliver Bonas, our promise is to do our bit to make living a joyful experience and give cause for optimism. This promise is central to our work in equity, diversity and inclusion (EDI). To bring joy to others, we must first ensure everyone at OB feels valued, included and most importantly, can be themselves at work.

It is important to us that our brand reflects wider society and the communities in which we operate. As a result, we welcome all eligible applicants for this role however we are particularly interested in speaking to eligible candidates from the Black, Asian & Mixed Heritage communities.

Oliver Bonas is a Disability Confident Committed employer under the Disability Confident employer scheme.

To read more about our ED&I commitments, head over to the EDI page on our website: https://www.oliverbonas.com/meet-the-team/diversity