Payment Authorisation Co-ordinator

Transformation Unit; Doncaster; On-site; GBP 26,000 - 27,000; Part time

Benefits offered by this job

NHS Pension Scheme

Generous holiday entitlement

Health and wellbeing support

NHS Car Lease schemes

Job summary

Doncaster & Bassettlaw Teaching Hospitals NHS Foundation Trust is seeking a Part-time Payment Authorisation Co-ordinator for the Pharmacy Purchasing Team at Doncaster Royal Infirmary. The role focuses on processing invoices, authorising payments, resolving supplier discrepancies, and supporting purchasing activities within the Pharmacy service.

The post requires at least 5 GCSEs including English and Maths, and a working knowledge of Microsoft Office.

Qualifications

• Minimum of 5 GCSEs (or equivalent) at grade C or above including English Language and Maths.
• Good working knowledge of Microsoft Office applications including Word and Excel.
• Good verbal and written communications skills.

Responsibilities

• Process invoices on the Pharmacy computer system relating to the purchase of pharmaceuticals by the Pharmacy Service.
• Authorise payments by the Finance department.
• Resolve with suppliers discrepancies between the value of invoices received and the value of the payment expected.
• Request and process credit notes from suppliers as necessary.
• Liaise with the Finance department to resolve any invoice queries.
• Ensure outstanding invoices are investigated with suppliers and not left unresolved.
• Order items and process invoices on the Trusts procurement system for non-pharmaceuticals.
• Provide purchasing cover for the Purchasing Manager.

Skills

Verbal and written communication

Teamwork

Education

5 GCSEs including English & Maths

NVQ level 3 or equivalent

ECDL/CLAIT IT qualification

Tools

Microsoft Office

Job description

Main area Pharmacy Purchasing Grade Band 3 Contract Permanent Hours Part time - 30 hours per week (Working hours for the post are 9am to 5:30pm Monday, Tuesday, Thursday & Friday) Job ref 272-8328251

Employer Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust Employer type NHS Site Doncaster Royal Infirmary Town Doncaster Salary £25,760 - £27,476 Pro Rata Per Annum Salary period Yearly Closing 25/11/2026 23:59 Interview date 08/12/2026

Payment Authorisation Co-ordinator

Band 3

Job overview

We are looking for an enthusiastic and motivated person to join our Pharmacy Purchasing Team. The post will be based in our busy Pharmacy Department at Doncaster Royal Infirmary.

Pharmacy experience is not essential, although an understanding of how a Pharmacy works would be beneficial, as would experience of ordering and invoicing systems.

The successful applicant must hold a minimum of 5 GCSEs (or equivalent) at grade C or above including English Language and Maths (certificates must be provided at interview), have a good understanding of Microsoft Office and be an effective communicator.

Interviews will take place on the 8th of December.

Main duties of the job

The post holder will be required to:

• Process invoices on the Pharmacy computer system relating to the purchase of pharmaceuticals by the Pharmacy Service.
• Authorise payments by the Finance department.
• Resolve with suppliers, discrepancies between the value of invoices received and the value of the payment expected.
• Request and process credit notes from suppliers as necessary.
• Liaise with the Finance department to resolve any invoice queries.
• Ensure outstanding invoices are investigated with suppliers and not left unresolved.
• Order items and process invoices on the Trusts procurement system for non-pharmaceuticals.
• Provide purchasing cover for the Purchasing Manager.

The Necessary Requirements

• A minimum of 5 GCSEs (or equivalent) at grade C or above including English Language and Maths (certificates must be provided at interview).
• A good working knowledge of Microsoft Office applications including Word and Excel.
• Good verbal and written communications skills.

Working for our organisation

DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:

• Extensive range of learning opportunities
• NHS Pension Scheme
• Generous holiday entitlement in line with Terms & Conditions
• Comprehensive health and wellbeing support
• NHS Car Lease schemes and a range of salary sacrifice scheme
• Discounts on restaurants, getaways, shopping and finance through external providers.

Detailed job description and main responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read this document carefully.
Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Certificate of sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK

Please note that from 9th April2025, band 2 & 3 entry roles are no longer eligible for sponsorship.

Person specification

Knowledge & Experience

• Working knowledge of Microsoft Office applications including Word and Excel
• Hospital or Community Pharmacy experience
• Experience of ordering/invoicing processes/administrative systems
• Experience of in the use of databases

Qualifications/Training

• 5 GCSE (grade C or above) including Maths and English Language (or GCSE equivalent)
• An ability to work at NVQ level 3 or equivalent
• A recognised IT qualification such as ECDL or CLAIT

Personal Attributes & Skills

• Good verbal communication skills demonstrating an ability to communicate within their team, within the organisation and with external organisations
• Maintain business and clinical confidentiality at all times
• Possess tact and diplomacy
• Ability to works as a team
• Works methodically, accurately, and with speed
• Be able to develop and maintain efficient office systems according to the requirements of the department
• Be able to show initiative
• Be able to work on their own
• Ability to accommodate the demands of the post with flexible working as required and good attendance
• Physically fit
• Able to undertake manual handling task of lifting moderate weights

Use of Artificial Intelligence (AI) when writing job applications

If you choose to use AI or other tools to assist in writing your application, it's essential to personalise this information, particularly your supporting statement.

While AI can help streamline the writing process, these tools cannot fully grasp the context or requirements of the job you’re applying for, nor can they accurately reflect your skills, knowledge, and experience. It is crucial that you personalise your supporting statement by articulating these in your unique voice.

Relying solely on AI to write your application or supporting statement is not advocated by DBTH and could negatively impact your chances of success in the application process.

1. Usually lack relevance and fail to address the key criteria outlined in the job description and person specification. may come across as generic and fail to distinguish you from other applicants.
2. May be ambiguous or open to misinterpretation. Without careful review and editing, the supporting statement could convey messages that are unclear or misconstrued by hiring managers
3. May include qualifications, skills, knowledge or experience that you do not possess, potentially leading to misrepresentation.

• Please note that all correspondence will be sent you to via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
• We reserve the right to close down this advert early should there be a high number of applicants.
• The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
• All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. The Trust is now passing the charge for undertaking a DBS check on to candidates in the event that they are successfully appointed into the post for which they have applied. Please note that this check will be charged for in two instalments when you commence employment with Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.

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