Patient Advisor

NORTHGATE HEALTH CENTRE; Oxford; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare practice in Oxford is looking for a Patient Advisor. Key responsibilities include greeting patients, managing appointments, maintaining office organization, and supporting the clinical team. Candidates should have at least 1 year of experience in a healthcare administration or reception role, demonstrate excellent communication skills, and have familiarity with EMIS Web and other related tools. Join a dedicated team providing exceptional patient care in a friendly and cohesive environment.

Qualifications

• 1 year experience in administration or a reception role in a healthcare setting.
• Enthusiastic team player with a keen eye for detail.
• Ability to manage daily tasks efficiently.

Responsibilities

• Provide a friendly first point of contact for patients.
• Schedule and manage patient appointments accurately.
• Ensure patient confidentiality and comply with data protection regulations.

Skills

Receptionist experience

Excellent communication skills

Organizational skills

Team player

Attention to detail

Flexibility

Tools

EMIS Web

Docman 10

Accurx

Surgery Connect

Job description

We are currently seeking an enthusiastic & diligent PatientAdvisor. Ideally, you will have previous receptionist/administrator experiencein a healthcare setting. We are a Friendly and cohesive team of GP Partners (6) and Salaried GPs (5) &Excellent clinical support team including Paramedics, Nurses, Health CareAssistants and our Clinical Pharmacist.

Main duties of the job

Key responsibilities

1. Greeting and Welcoming Patients: Provide a friendly, professional first point of contact for patients, visitors, and staff.
2. Managing Appointments: Schedule, reschedule, and cancel patient appointments using the practice's appointment system. Ensure accurate booking of patient appointments and follow-up appointments. Answer phone calls, emails, and in-person inquiries in a timely and professional manner. Provide general information about the surgery's services, policies, and procedures.
3. Patient Registration and Data Entry: Register new patients and update existing patient records and ensure all personal and medical details are correctly recorded in the practice's system. Ensure patient confidentiality and comply with data protection regulations (e.g., GDPR).
4. Maintaining Office Organisation: Ensure the reception area is tidy and welcoming.
5. Supporting the Clinical Team: Communicate with clinicians and other medical staff regarding patient needs, emergencies, or urgent appointments.
   • Emergency Situations: Respond to urgent medical situations, such as notifying medical staff when necessary.
   • Maintaining a Calm and Professional Demeanour: Handle any patient complaints or difficult situations calmly and professionally, seeking assistance from management if needed.

About us

Our GP Practice is based at Northgate Health Centre with a list size of 13,500 patients. We have a dedicated multidisciplinary team putting patient care at the heart of everything we do.We are located in the heart of Oxford in a brand-new, purpose-built premises with our neighbouring practice of King Edward Street Practice. Our central location makes us accessible to public transport and we there is secure, indoor bike parking for staff. We are highly rewarded by CQC, with a rating of good. Northgate Health Centre has connections with the University of Oxford, and we are very much involved in teaching & training.

Person Specification

Experience

• 1.Experience in administration or a reception role (12 months) in a healthcare setting.
• 2.Enthusiastic team player with a keen eye for detail.
• 3.A highly organised individual who can manage daily tasks.
• 4.A passion for providing exceptional patient support.
• 5.Ability to time-keep efficiently & meet SLAs as required.
• 6.Excellent communication skills (written and oral).
• 7.Flexible, cooperative & polite.
• 1.Experience of handling deductions & patient registrations.
• 2.Familiarity with providing administrative support to clinical professionals.
• 3.Competent with EMIS Web, Docman 10, Accurx & Surgery Connect.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.