Part Time Secretary

Optima Recruitment; Leatherhead; On-site; GBP 10,000 - 40,000; Part time

Job summary

A recruitment agency in Leatherhead is seeking a Part-Time Secretary to provide secretarial support to the Chief Executive. Responsibilities include typing documents, managing filing systems, and taking minutes at meetings. The ideal candidate will have strong typing skills, attention to detail, and professional communication abilities. Immediate start available for a temporary position initially lasting 2 weeks with flexible hours.

Benefits

Refer a friend bonus of £100

Qualifications

• Strong typing and document formatting skills (Word, PDF, email communication).
• Excellent attention to detail and accuracy in written materials.
• Proven ability to manage time and meet deadlines across multiple tasks.
• Professional communication skills, both written and verbal.
• Experience in minute-taking and report preparation.

Responsibilities

• Provide secretarial support to the Chief Executive, including typing and preparing letters.
• Ensure documents are reviewed and converted to PDF for distribution.
• Maintain an organised filing and document management system.
• Take and prepare minutes at meetings.
• Liaise with internal stakeholders on behalf of the Chief Executive.

Skills

Strong typing and document formatting skills

Attention to detail

Time management

Professional communication skills

Experience in minute-taking

Job description

Part Time Secretary

• £16.50 per hour
• Based in Leatherhead
• Temporary assignment initially for 2 weeks
• Part time: Mondays, Wednesdays and Fridays 9am - 12noon (some flex required)
• Immediate start

Role Overview

Part‑Time Secretary will provide secretarial support to the Chief Executive. This includes typing and preparing letters and reports, and ensuring documents are accurately reviewed and distributed in a timely manner.

Job Description

• Type and format handwritten notes and reports to a professional standard.
• Ensure all documents are reviewed, approved, and converted to PDF for final distribution.
• Maintain an organised filing and document management system (digital and physical).
• Take and prepare minutes at meetings, maintaining consistency in style and accuracy.
• Provide general secretarial support, including correspondence and follow-ups.
• Liaise with internal stakeholders professionally on behalf of the Chief Executive.

Person Specification

• Strong typing and document formatting skills (Word, PDF, email communication).
• Excellent attention to detail and accuracy in written materials.
• Proven ability to manage time and meet deadlines across multiple tasks.
• Professional communication skills, both written and verbal.
• Experience in minute‑taking and report preparation.

Refer a friend and earn £100! If you have a friend who is also searching for a new opportunity in the local area, recommend Optima and if we place them (providing they complete their 3‑month probation period), you will receive a £100 retail voucher of your choice!

Please note that if you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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Optima Recruitment Limited are acting as a recruitment agency in relation to this vacancy and are an equal opportunities employer.