School Accounts Assistant

Red Door Recruitment; Milehouse; On-site; GBP 30,000 - 36,000; Part time

Job summary

A well-respected recruitment agency is looking for an experienced Part Time Accounts Assistant to join a school in St Albans. This 12-month FTC role involves managing the purchase and sales ledgers, handling banking processes, and ensuring efficient accounting operations. The ideal candidate will have a strong background in finance, excellent attention to detail, and the ability to multitask effectively. Flexible working hours are offered, making this a great opportunity for experienced candidates seeking a work-life balance.

Benefits

Generous contributory pension scheme

Life assurance scheme

Free parking

Free lunches

Use of onsite facilities including gym and swimming pool

Qualifications

• Strong previous experience in an accounting/finance department.
• Proven previous experience with banking processes and sales and purchase ledger.
• Ability to oversee and support the Account Department in the absence of the Accounts Manager.

Responsibilities

• Process payment of purchase ledger invoices and staff expenses bi-weekly by BACS.
• Management of the sales ledger including issuing invoices and credit control.
• Oversee the processing of all Barclaycard transactions.

Skills

Strong previous experience in accounting/finance

Proven experience with banking processes

Excellent administration skills

Advanced data entry skills

Strong IT skills (Microsoft Office)

Highly organised with ability to multitask

Tools

Computerised accounting databases/systems

Job description

We are recruiting for an experienced Part Time Accounts Assistant to join a well-respected school in St Albans, this is a 12 month FTC.

Reporting to the Accounts Manager, the Accounts Assistant is responsible for the smooth and timely running of the purchase ledger and sales ledger, credit card functions and some banking processes in the school. The Accounts Assistant, in the absence of the Accounts Manager, will ensure all operational accounting functions run smoothly and efficiently.

What s in it for you:

• Hours 27.5 hours a week, over 4 or 5 days, office based, flexible hours.
• Salary up to £36k depending on experience.
• Generous contributory pension scheme
• Life assurance scheme
• Free parking
• Free lunches
• Use of onsite facilities including gym and swimming pool

Key responsibilities:

• Process payment of purchase ledger invoices and staff expenses bi-weekly by BACS, ensuring accuracy in invoice postings, budget codes and authorisation levels. In addition, create ad-hoc payments for urgent invoices when required.
• Management of the sales ledger including issuing monthly and ad-hoc invoices, credit control and issuing refunds.
• Process and record all transactions on the pre-loaded Equals debit cards including managing the balances and arranging top up payments by bank transfer, and regular reconciliation to the online account.
• Oversee the processing of all Barclaycard transactions including checking accurate reconciliation of monthly statements and obtaining appropriate authorisation.
• Manage the School Amazon account, placing centralised orders and reconciling the payments and receipts.
• Manage direct debit and standing order mandates in Barclays iPortal and allocate corresponding transactions in the purchase ledger.
• Maintain a detailed record of residential trip payments and liaise with trip organisers over all aspects of trip finances, including reconciling payments in the bank account, arranging cash, cards and currency, organising refunds and ensuring timely payment to tour operators.
• Process quarterly digital VAT return.
• Assist the Financial Controller with year-end processes including invoice pre-payments and accruals, reconciliation of suspense and contra accounts, and year-end transfers.
• In the absence of the Accounts Manager, ensure all day-to-day operational accounting functions run smoothly and efficiently, including supporting other members of the Accounts Team.

What the employer is looking for:

• Strong previous experience in an accounting/finance department
• Proven previous experience with banking processes and sales and purchase ledger.
• Ability to oversee and support the Account Department in the absence of the Accounts Manager
• Excellent administration skills and attention to detail
• Highly organised with ability to multitask.
• Ability to work to deadlines and prioritise a varied workload.
• Advanced data entry skills with an ability to identify and address numerical errors and discrepancies.
• Knowledge and experience of computerised accounting databases/systems
• Strong IT skills (Microsoft Office: Word, Excel and Email)
• Team player and flexible approach

Red Door Recruitment is committed to encouraging equality, diversity and inclusion among our workforce, and eliminating unlawful discrimination. Full details available on our website.

Please note due to the number of applications we often receive; only shortlisted applicants will be contacted.