Part-time Private Personal Assistant

Knightsbridge Recruitment; City Of London; Remote; GBP 35,000 - 70,000; Part time

Job summary

Knightsbridge Recruitment is seeking a highly organized Private Personal Assistant for a busy family in the UK. The role is largely remote with flexible hours and demands discreet, proactive support across personal and household administration to keep busy lives running smoothly.

Responsibilities include managing calendars in Devon and London, organizing holidays, events and meals, coordinating family travel, payments to tutors and staff, and liaising with suppliers.

Qualifications

• Graduate calibre preferred, but not essential.
• Previous Private PA experience desirable.
• Part-time role with flexible hours.
• Discreet and trustworthy.
• Numerate and budget-conscious.
• Highly organized, systematic and detail-oriented.
• Available to start ASAP or after notice.

Responsibilities

• Manage family calendars and coordinate schedules in Devon and London.
• Organise holidays, dinners, events, and theatre bookings.
• Coordinate household staff and property maintenance.
• Handle payments for personal services and lessons.
• Arrange travel and supervise family activities.

Skills

Discretion and trust

Highly organized

Numerate and budget-minded

Proactive

Detail-oriented

Education

Bachelor's degree preferred

Job description

A highly organised, proactive and discreet Private Personal Assistant with a strong eye for detail and a genuine passion for making busy lives easier. Trustworthy, reliable and adaptable, with the ability to manage household administration efficiently. Comfortable working independently in a largely remote role, while maintaining clear communication and providing practical, dependable support to a busy family.

Up to 70K DOE, pro rata basis

The Role

Family and Children

• Managing the girls' sports clubs and activities in Devon and London.
• Maintaining and synchronising family calendars to ensure everyone is informed of the girls' schedules, appointments and commitments.
• Organising playdates, responding to birthday invitations and buying presents
• Managing children's appointments, including doctors, dentists, opticians and haircuts.
• Arranging family dinners, restaurant reservations, theatre tickets and events.
• Arranging holidays abroad and to their second home in Devon

Household

• Organising weekly food shopping and weekend meal planning.
• Liaising with household staff across both properties, including gardeners, cleaners, a housekeeper and nanny.
• Coordinating property maintenance, repairs, plumbers and electricians
• Managing insurance policies, property surveys and revaluations for both houses.

Administration and payments

• Managing payments for personal trainers, tennis coaches and piano lessons
• Coordinating bookings, reservations and catering for family events and special occasions.

Candidate profile

• Graduate calibre preferred, but not essential.
• Previous experience as a Private PA highly desirable.
• Part-time role, hours flexible for the right candidate.
• Exceptionally discreet and trustworthy
• Numerate - able to negotiate with suppliers and good on budgets
• Highly organised, systematic and detail-oriented.
• Proactive and genuinely motivated to make the family’s lives easier.
• Available to start ASAP, but will wait for notice