Part time Office Coordinator - London (SE1 9AX)

Mark Anthony Brands International; City Of London; Hybrid; GBP 40,000 - 60,000; Part time

Job summary

A leading drinks company in London is seeking a Part-time Office Coordinator to manage office operations and create a welcoming environment. The role requires strong stakeholder management, advanced Microsoft Office skills, and previous office management experience. You will oversee daily operations, coordinate meetings and ensure compliance with health and safety standards. This position offers a hybrid work arrangement, working three days a week (Tuesday to Thursday).

Qualifications

• Office or facilities management experience in a fast-paced environment.
• Advanced Microsoft Office skills required.
• First Aid/Fire Warden/Manual Handling certifications advantageous.

Responsibilities

• Own daily office operations and front-of-house experience.
• Manage mail, shipping/receiving and maintain budgets.
• Coordinate meetings and events end-to-end.
• Drive Health & Safety compliance.
• Partner with People Ops and IT for onboarding.

Skills

Stakeholder management

Customer service skills

Time-management

Microsoft Office skills

Problem-solving

Education

Bachelor’s degree or related experience

Job description

About Us

Mark Anthony Brands UK is an entrepreneurial drinks company, built from the ground up by thinking differently, innovating and doing the unexpected. Our company is rooted in family values, a bold vision and relentless determination to continuously raise the bar and make a positive difference in consumers' lives. Founded in 1972, we’ve grown organically from a one-person import wine business into an international drinks company whose hallmarks include a portfolio of luxury wineries and iconic beverage brands, including White Claw® Hard Seltzer, Mike’s Hard Lemonade, Cayman Jack, Glendalough Whiskey & Gin, and Más+ by Messi™.

At Mark Anthony Brands we hire passionate people because nothing great is done without passion. We trust those closest to the work to do what’s right, to act like an owner. We are growing a lasting legacy, where people come first.

Location

Your primary place of work will be our brand new London office, 4th floor Arbor, Bankside Yards, 255 Blackfriars Rd, London SE1 9AX. We love the vibrant atmosphere of our office, which fosters collaboration and celebration. That said, we also value the flexibility and productivity that working from home can provide, so we offer a hybrid work arrangement to support our staff’s needs.

What You’ll Do

As our new Part time Office Coordinator for our new London office, you’ll be the on-site brand ambassador for Mark Anthony UK (MAB UK), owning the day-to-day running of our London office and creating a welcoming, high-energy environment. You’ll keep operations smooth (facilities, vendors, supplies, mail, access), support leaders and teams with meetings, events and admin, and partner with People Operations and IT to deliver great onboarding and engagement in a fast-paced, hands-on setting.

This role is part time 3 days per week, Tuesday to Thursday. There may be weeks where you may need to adjust working days, for example, high profile visits or events.

Additional Key Responsibilities Include

• Own daily office operations and front-of-house experience so every visitor and employee feels the MAB UK “wow” factor.
• Manage mail, shipping/receiving and couriers; maintain office, kitchen and product supplies within budget and service standards.
• Own vendor relationships (suppliers, cleaners, security, catering) including purchase control, service levels and cost containment.
• Coordinate meetings and events end-to-end (rooms, schedules, catering, materials) and support exec off-sites, samples and presentation packs.
• Act as facilities liaison with the landlord; coordinate repairs, HVAC, maintenance and contractors; manage floor plans, access cards and car-park fobs.
• Drive Health & Safety compliance: active OHS committee member, monthly inspections, cleanliness standards and emergency procedure upkeep.
• Partner with People Ops and IT on engagement and onboarding (events calendar, social activities, starter packs, comms via noticeboards and MS Teams).
• Track office budgets and expenses; maintain inventories, process invoices on time and deliver to plan.

What You’ll Bring

• Bachelor’s degree or related experience
• Office or facilities management experience in a fast-paced, multi-stakeholder environment.
• Strong stakeholder management and customer service skills; able to build processes to deliver great internal experiences.
• Advanced Microsoft Office skills (Outlook, Excel, PowerPoint, Teams) and solid vendor/contract administration capability.
• Proven time-management and prioritization under pressure; exceptional attention to detail and follow-through.
• First Aid/Fire Warden/Manual Handling certifications are advantageous.

Who You Are

• Strong collaboration, working cross-functionally, knowing when to influence, when to collaborate, and how to manage complex, fast-paced workloads.
• Sophisticated organization skills including the ability to prioritize and manage multiple projects.
• Have a positive, proactive ‘can do’ attitude and an ambitiously curious mindset to be best in your craft.
• Creative thinker with an eye for detail and a passion for delivering premium shopper experiences.
• Passionate about culture, trends, and digital innovation, as well as a deep understanding of the drinks market landscape.
• Self-motivated with a sound sense of ownership and accountability.
• Excellent problem-solving and project management skills.
• Result driven and can handle ambiguity.

We thank all candidates for their curiosity about MAB UK and we will get in touch with those candidates that are under consideration. If you are contacted for an interview and require accommodation during the recruitment process, please contact your recruiter.

At Mark Anthony Brands, we exist to Unearth the Extraordinary:

Our Purpose is not just a statement; it is a call to action that binds us together and ignites our passion for making a difference. It is the driving force behind why we do what we do every single day, connecting our global organization across all business units, roles, and locations. We are:

Best in Our Craft

We set the standard with a pursuit of excellence that can be found in everything from our products and processes to our plants and people.

Ambitiously Curious

We stay curious, dreaming big and navigating the unknown with an enduring belief in better.

Made With Humility

We bring humility, authenticity, fun, and support to every collaboration and celebrate wins as a team.

Daringly Disruptive

We disrupt the status quo, moving fast to seize opportunities and acting scrappy to stay ahead of industry giants.

Mark Anthony Brands is an equal opportunity employer. We encourage applications from individuals of all backgrounds who are eligible to work in the UK.