Part time Office Coordinator

Michael Page (UK); City Of London; On-site; GBP 27,000 - 29,000; Part time

Job summary

A prominent recruitment agency in West London is seeking an Office Coordinator for a part-time role. Responsibilities include managing office operations, welcoming guests, and maintaining communication with stakeholders. The ideal candidate should have experience in business support or customer relations, strong organisational skills, and proficiency in Microsoft Office. This position offers a competitive salary and a supportive work culture.

Benefits

Competitive salary

Permanent role

Professional work culture

Access to public transport

Qualifications

• Prior experience in secretarial or business support roles.
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and other relevant software.
• A proactive and adaptable mindset.

Responsibilities

• Ensure the office environment is well-organised.
• Welcome guests and prep meeting rooms as required.
• Coordinate and manage incoming calls, emails, and correspondence.
• Maintain and update records, databases, and filing systems.
• Assist with scheduling meetings and managing calendars.
• Oversee office supplies inventory and liaise with vendors.
• Support in preparing reports and presentations.
• Act as point of contact for internal and external stakeholders.
• Handle ad hoc administrative tasks.

Skills

Organisational abilities

Communication skills

Multitasking

Proficiency in Microsoft Office

Proactive mindset

Job description

• If you want to work in West London, on site, part time.
• If you have Office Administration/ Customer Relations experience.

About Our Client

This opportunity is with a medium-sized organisation, known for its commitment to excellence and creating a supportive work environment. The company operates in a fast-paced sector and values structured processes to maintain high standards.

Job Description

• Ensure the office environment is well-organised and fully equipped for daily operations.
• Welcome guests and prep meeting rooms as required.
• Coordinate and manage incoming calls, emails, and correspondence efficiently.
• Maintain and update records, databases, and filing systems accurately.
• Assist with scheduling meetings, appointments, and managing calendars effectively.
• Oversee office supplies inventory and liaise with vendors for replenishments.
• Provide support in preparing reports, presentations, and other documentation.
• Act as a point of contact for internal and external stakeholders, ensuring clear communication.
• Handle ad hoc administrative tasks to support the team as required.

The Successful Applicant

A successful Office Coordinator should have:

• Prior experience in secretarial or business support roles, or experience in Customer Relations.
• Excellent organisational and multitasking abilities to handle varied responsibilities.
• Strong communication skills, both written and verbal, to interact with diverse stakeholders.
• Proficiency in Microsoft Office and other relevant software tools.
• A proactive and adaptable mindset to thrive in a dynamic office environment.

What's on Offer

• Competitive salary of approximately £27,000 to 29,000 pro rata, based on experience.
• Permanent role with a supportive and professional work culture in West London.
• Opportunities to collaborate within a medium-sized retail organisation.
• Convenient location with access to public transport and local amenities.

This is an excellent opportunity for a Part-Time Office Coordinator to contribute to a thriving team. If you're based in or around Chiswick, Acton, White City or Acton we encourage you to apply today!