Part Time Office Administrator

Tirebuck Recruitment; Metropolitan Borough of Solihull; On-site; GBP 60,000 - 80,000; Part time

Job summary

A recruitment agency is seeking a Part Time Office Administrator in Solihull. This role involves providing varied administrative support and assisting with finance tasks, including ledger management. Ideal candidates will have experience with Xero and strong organisation skills, along with a proactive attitude. The position offers flexibility with potential for a permanent start. Salary up to £18 per hour based on experience.

Benefits

20 days holiday plus bank holidays

Company pension

Free parking

Supportive team environment

Qualifications

• Previous experience in administration, ideally in a small business environment.
• Exposure to finance or accounts is required.
• Strong IT skills, especially in Excel and Microsoft Office.

Responsibilities

• Provide general administrative support to the team.
• Assist with processing timesheets, invoices, and expense claims.
• Liaise with suppliers, subcontractors, and clients.

Skills

Previous experience in administration

Confident using Xero/Hubdoc

Strong IT skills

High attention to detail

Excellent organisation and time management skills

Professional and friendly telephone manner

Tools

Xero

Sage

Microsoft Office

Excel

Job description

Job Title: Part Time Office Administrator

Contract: Temporary to Permanent with the potential of a permanent start for the right candidate

Hours: Part Time, 4 days (Monday-Thursday), 8:15am start, up to 22 hours per week

Salary:Up to £18 per hour dependent on experience

Benefits: 20 days holiday plus bank holidays (pro rata), company pension, free parking and a supportive team environment.

We are exclusively working with a long-established, family‑run company that’s built a fantastic reputation over the past 25 years, both in the UK and internationally. They’re a small, friendly team who take pride in what they do and are now looking for a part‑time Office Administrator with some accounting knowledge to help keep things running smoothly behind the scenes. A small busy office with a varied day to day working environment.

This varied role is perfect for someone organised, approachable, and looking for a mix of administration. You’ll be the go‑to person for general administration, helping with everything from answering calls to supporting the wider team with day‑to‑day office duties.

Alongside this, you’ll also get involved in the ledger side of the business, giving this role great variety. Around 40% of your time will be spent supporting accounts, so if you’re confident using Xero and have a good understanding of ledgers, expenses, and invoices, this could be a perfect fit!

Duties include:

• Provide general administrative support to the team and site staff.
• Answer and direct phone calls, emails, and other correspondence.
• Assist with document control – printing, filing, and scanning.
• Maintain accurate records, databases, and spreadsheets.
• Typing documents using word and Excel.
• Support with processing timesheets, invoices, purchase orders, and expense claims.
• Assist with basic finance tasks, including inputting data into Xero/Hubdoc and maintaining ledgers.
• Liaise with suppliers, subcontractors, and clients as needed.
• Ensure health & safety paperwork is up to date and filed correctly.
• Use various systems and software to input data, manage documents, and track progress.
• Provide occasional support with reconciliations and financial reporting (Xero experience essential; Sage knowledge is a bonus).

Skills and experience required:

• Previous experience in administration, with some exposure to finance or accounts.
• Experience in a small, family‑run business environment would be a real plus.
• Confident using Xero/Hubdoc; experience with Sage is a bonus.
• Good understanding of financial processes such as ledgers, invoices, and expenses.
• Strong IT skills, particularly Excel and Microsoft Office.
• High attention to detail and accuracy, especially when working with financial data.
• Excellent organisation and time management skills.
• Professional and friendly telephone manner.
• Self‑motivated with a proactive, can‑do attitude.
• Flexible approach and willingness to support the wider team when needed.

If you feel that you have the necessary skills and experience required to fulfil this role, apply or get in touch with Tirebuck Recruitment for more information.

If successful, one of our consultants will be in touch via phone or email for a confidential conversation about your experience, skills and suitability for the role. Please check your spam folder for any missed communication from us and ensure your contact details are up to date.