Part Time Accounts Assistant

Workforce Staffing; Redditch; Hybrid; GBP 17,000 - 22,000; Part time

Job summary

Workforce Staffing in Redditch, Worcestershire, England, is seeking a Part Time Accounts Administrator. Based in our Redditch office, you will provide day-to-day accounts support, including bank reconciliations, purchase ledgers and basic reporting.

The role also covers light payroll support during busy periods and holiday cover. You should be organized, numerate and reliable, with experience in accounts or finance administration.

Qualifications

• Previous experience in accounts, finance, payroll or administrative roles.
• Good understanding of basic accounting processes.
• Experience with bank reconciliation and/or purchase ledger is advantageous.
• Excellent Excel and IT skills; strong numerical accuracy and attention to detail.
• Ability to identify discrepancies and investigate root causes.
• Effective communication across teams and ability to meet deadlines.
• Discreet handling of confidential information.

Responsibilities

• Complete daily bank reconciliations, ensuring transactions are accurately recorded and discrepancies investigated promptly.
• Maintain and update the purchase ledger on a daily basis, ensuring supplier invoices and transactions are correctly recorded.
• Process and code purchase invoices and other financial documentation.
• Work with colleagues across the business to investigate and resolve invoice and payment discrepancies.
• Reconcile supplier statements and identify missing invoices, credits or payments.
• Assist with maintaining accurate records of outstanding items and ensuring queries are followed through to resolution.
• Complete credit checks on prospective new clients and provide information to support decisions on credit limits and payment terms.
• Assist with basic financial and management reporting.
• Help ensure the Accounts team has accurate, current information from which to understand the company’s financial position.
• Maintain accurate electronic records and supporting documentation.
• Support the wider Accounts team with general finance administration as required.
• Processing and checking temporary worker timesheets (Payroll support)
• Inputting and validating hours worked
• Identifying missing or incorrect timesheet information and liaising with operational teams to resolve queries
• Supporting payroll checks prior to processing
• Helping ensure temporary workers are paid accurately and on time
• Providing general administrative support to the payroll team where required.

Skills

Organised

Accurate

Numerical accuracy

Attention to detail

Good communication skills

Ability to prioritise deadlines

Discreet and professional handling of

Tools

Excel

General IT skills

Job description

Part Time Accounts Assistant Workforce Staffing Redditch, Worcestershire, England

Part Time Accounts Administrator

Location: Redditch
Working pattern: Wednesday, Thursday & Friday
Department: Accounts & Finance
Reports to: Finance Team
Working arrangement: Office-based initially, with some homeworking available following successful completion of a six-month probationary period.

My client is an established, independent recruitment business providing temporary and permanent recruitment services to businesses across the UK.

As the business continues to grow, having accurate, timely financial information is increasingly important to the decisions we make. We are therefore creating a new part time Accounts Administrator position to strengthen our Accounts team and help us maintain an accurate, up-to-date and real-time picture of the company’s financial position.

The Role

The Accounts Administrator will provide day-to-day administrative and transactional support to our Accounts team.

This is a varied role covering bank reconciliation, purchase ledger, invoice queries, basic financial reporting and customer credit checks. Accuracy and consistency will be particularly important, with many of the core tasks completed daily to ensure our financial information remains current.

From time to time, the role will also provide holiday and absence cover for our temporary worker payroll function, including processing timesheets and assisting with weekly payroll administration.

Key Responsibilities

Accounts & Finance Administration

• Complete daily bank reconciliations, ensuring transactions are accurately recorded and discrepancies investigated promptly.
• Maintain and update the purchase ledger on a daily basis, ensuring supplier invoices and transactions are correctly recorded.
• Process and accurately code purchase invoices and other financial documentation.
• Work with colleagues across the business to investigate and resolve invoice and payment discrepancies.
• Reconcile supplier statements and identify missing invoices, credits or payments.
• Assist with maintaining accurate records of outstanding items and ensuring queries are followed through to resolution.
• Complete credit checks on prospective new clients and provide relevant information to support decisions on credit limits and payment terms.
• Assist with basic financial and management reporting.
• Help ensure the Accounts team has accurate, current information from which to understand the company’s financial position.
• Maintain accurate electronic records and supporting documentation.
• Support the wider Accounts team with general finance administration as required.

Temporary Worker Payroll Support

During periods of holiday, absence or increased workload, the role will provide additional support to our weekly temporary worker payroll process. This may include:

• Processing and checking temporary worker timesheets.
• Inputting and validating hours worked.
• Identifying missing or incorrect timesheet information and liaising with operational teams to resolve queries.
• Supporting payroll checks prior to processing.
• Helping ensure temporary workers are paid accurately and on time.
• Providing general administrative support to the payroll team where required.

Full training will be provided on our payroll processes and systems.

What We’re Looking For

We’re looking for someone who is naturally organised, accurate and comfortable working with numbers.

The successful person does not necessarily need to be a qualified accountant. This role would suit somebody with previous accounts, finance, payroll or administration experience who enjoys maintaining accurate records and making sure things are completed properly and on time.

You should have:

• Previous experience in an accounts, finance, bookkeeping or similar administrative role.
• A good understanding of basic accounting processes.
• Experience of bank reconciliation and/or purchase ledger would be advantageous.
• Good Excel and general IT skills.
• Strong numerical accuracy and attention to detail.
• The ability to identify discrepancies and investigate why figures do not match.
• Good communication skills and the confidence to work with colleagues across different areas of the business.
• The ability to prioritise recurring daily and weekly deadlines.
• A discreet and professional approach when handling confidential financial and payroll information.
• A willingness to learn our temporary payroll processes and provide cover when required.

Working Pattern

The preferred working days for this position are Wednesday, Thursday and Friday, based from our Redditch office.

The role will initially be office-based to allow the successful person to learn our systems, processes and wider business. Following successful completion of a six-month probationary period, some homeworking will be available where appropriate.

Because the position provides occasional support to our weekly temporary payroll operation, flexibility during periods of team holiday or absence would be particularly valued.

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