Parish Office Administrator

Parish of Andover; Andover; On-site; GBP 28,000; Full time

Job summary

A vibrant community parish in Andover seeks a Parish Office Co-ordinator to manage office operations and support the parish's mission. You'll be responsible for handling bookings, maintaining financial records, and supporting colleagues in various administrative tasks. Ideal candidates are detail-oriented, have strong communication skills, and are proficient in IT, especially in ChurchSuite and social media management. This is a full-time position with ongoing training opportunities.

Qualifications

• Strong administrative skills with attention to detail.
• Proven history of managing office operations.
• Ability to work pro-actively in a team-oriented environment.

Responsibilities

• Handle Occasional Offices and bookings utilizing management software.
• Maintain accurate financial records and support treasury functions.
• Manage office supplies and ensure efficient office management.

Skills

Organisational skills

Communication skills

IT literacy

Financial management understanding

Interpersonal skills

Detail-oriented

Tools

ChurchSuite

Expense Plus

WordPress

Mailchimp

Facebook

Instagram

Job description

Parish Office Co-ordinator

Andover

Salary: £28,000

Start Date: January 2025

The Parish of Andover is part of the Winchester Diocese. It comprises all the Anglican churches of Andover; St Mary’s Church with 2 church centres, St Michael’s West Andover and its church centre, St Paul’s and St Michael’s Knights Enham. We are a growing, outward looking and vibrant parish with an extensive social action mission delivered by ‘Lighthouse’ building on strong links with the NHS, Town and Borough Councils and other charity and corporate organisations. This role provides office management through strategic and detailed administrative work, being the first point of contact representing the parish including handling Occasional Offices and Bookings, maintain parish supplies, parish wide diary and data management and general office administration. We are looking for an organised, energised, detail orientated and pro‑active person with a proven history of strong administrative skills including high levels of IT literacy, written and verbal communication skills. You are experienced working alone and in a team in the bustle of a busy, open‑plan environment. You will join a friendly and committed staff team supporting the mission and ministry of the parish fuelled by prayer, laughter and cake.

Key responsibilities

Specific areas of work

• Handle the Occasional Offices (weddings, baptisms & funerals) and bookings for the Parish utilising software including ChurchSuite and Life Events Diary
• Keep ChurchSuite, the people & events management software, up to date
• Create invoices and upload payment requests on our finance software, Expense Plus. Count, or organise the counting of, cash weekly. Support the treasurer maintaining accurate financial records as required.
• Ensure parish supplies are ordered and distributed
• Handle general enquiries from parishioners and the public in person, via post, email, phone and social media
• Support colleagues as required particularly noting areas of, safer recruiting, facilities maintenance, service rotas & purchasing
• Work with the leadership to plot the annual calendar, administer the governance structure and provide statistical data management including service data, returns to Winchester Diocese, Revitalise Trust & the Church of England.
• Manage the office to ensure efficient functioning and a welcoming space. Ensure physical and digital filing is correct and up to date.

General Intent

• Be a proactive line of communication across all teams and functions by holding an overview of the work and people of all areas of the parish
• Undertake any special projects or other tasks as may be requested and serve the church wherever there is a need
• Share your learning generously within the staff and wider church community and to look for opportunities to resource others through your ministry
• To keep accurate records and data of activities and to report impact / information accurately and in a timely manner as requested
• Manage and communicate effectively with stakeholders and other professionals such as architects, civic leaders, PCN co-workers, Diocesan leaders etc.
• Attend the annual staff team retreat and any other relevant team-wide training as may be required
• Attend staff team meetings on Tuesday mornings

Essential skills, knowledge and experience required for the job

• Passionate about our Vision and the work of Andover Parish
• Detail‑orientated and task focused
• Able to work with and through others exercising emotional intelligence
• Understanding of financial management including counting cash
• Excellent communication skills both written and oral
• Self‑motivated and pro‑active
• Able to work well on their own and within a team
• Patient with others and a flexible attitude
• Excellent interpersonal and collaborative skills
• Excellent organisational skills
• Committed to following all parish policies and procedures
• Administratively proficient and a professional outlook towards the role
• Sound and competent knowledge and understanding of Safeguarding
• IT literate and strong MS Office skill set
• Experience in WordPress, Mailchimp, Facebook & Instagram

Note: We are committed to investing in our staff and are willing to discuss training needs as part of the interview process.

For further information or to apply with CV and cover letter please click "Fast Apply"

Closing Date: 1st December 2025