Paralegal (Residential Conveyancing)

Andy File Associates Ltd; Sheffield; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

25 holidays + Bank holidays

Scottish Widows’ Pension (employer 6%)

Westfield Healthcare

Discount on legal fees up to £750

Job summary

Andy File Associates Ltd is seeking a junior conveyancing assistant in Sheffield to support fee earners with residential property transactions. You will handle client enquiries, prepare contracts and documents, and contribute to the progression of transactions under supervision.

The role requires knowledge of conveyancing processes, strong client care, and proficiency in Word/Outlook. A collaborative team environment and opportunities for training are offered in a forward-thinking firm.

Qualifications

• Good working knowledge of the conveyancing process and assisting fee earners within a conveyancing team.
• At least 12 months’ experience in a similar role.
• Proficient with Microsoft Word and Outlook.

Responsibilities

• Support fee earners with a varied caseload of residential property transactions; provide updates and take instructions.
• Prepare correspondence, forms and documents under supervision.
• Assist in management and progression of transactions as directed.
• Prepare sale contracts and supporting documentation for registered and unregistered titles.

Skills

Conveyancing knowledge

Client care

Word/Outlook proficiency

Teamwork

Tools

Case management systems

Job description

Our client is a well-established leading firm of solicitors based in Sheffield. They are a forward-thinking organisation and one of the leading law firms in South Yorkshire well known for delivering excellent levels of client care.

Hours of Work: 35 hours, Monday to Friday

Role Purpose

To assist and support fee earners within the team in accordance with internal procedures and best practice.

Key Areas of Responsibility

• To assist on a varied caseload of residential property transactions including dealing with client enquiries, providing updates and taking instructions
• To proficiently prepare correspondence, forms and documents in accordance with instructions and supervision
• To assist fee earner in the management and progression of transactions as directed
• Preparation of sale contracts and relevant supporting documentation on registered and unregistered titles
• To facilitate exchange of contracts in accordance with instructions and as required and then proficiently prepare and/or arrange financial statements, SDLT submissions, certificates of title for advance funds
• To process all tasks in accordance with instructions, established internal procedures, Conveyancing Quality Standards (CQS) and good practice
• To ensure all new build warranties are submitted and intercepted as soon as possible and within defined timescales
• To deal with preparation of any Help to Buy Incentives including providing relevant documentation
• To act as a point of contact for clients by telephone and face to face including recording accurate messages and information
• To professionally and pro-actively liaise with clients, estate agents, financial advisors, mortgage lenders and other law firms as appropriate
• To demonstrate exemplary client care and ensure continual client contact in accordance with internal practices
• To build and maintain strong relationships with clients and third parties demonstrable through positive feedback
• To proactively contribute to the overall development, implementation and smooth running of internal administrative procedures including making suggestions as appropriate
• To identify and undertake continual personal and professional development including attending training as required
• To follow and adhere to all Department Working Instructions (DWI’s) and company policies to ensure compliance at all times
• To undertake additional tasks which fall within the scope of the role as directed and reasonably required

Completing the following tasks under supervision

• Drafting mortgage reports
• Flagging to fee earner potential inaccuracies in mortgage offer
• Drafting search reports and flagging to fee earner potential issues within searches
• Drafting and issuing contract packs (including requesting leasehold information and redemption statements)
• Drafting SDLT returns
• Drafting key documents (including TR1, Deed of Covenant, Stock Transfer Form, etc.)
• Sending documents to clients for signing
• Reviewing sale enquiries on simple transactions (e.g. straightforward freehold transactions)
• Ordering searches and ordering SIM searches
• Liaising with giftor to obtain ID, statements and declaration
• Liaising with clients and other key parties (including estate agents, solicitors and mortgage brokers)
• Completing initial compliance checks for fee earner approval
• Ability to organise and manage workload
• Proactively work from the team inbox (i.e. able to pick out work within the junior paralegal’s capabilities and flag tasks outside of junior paralegal’s capability to fee earner or senior paralegal)
• Completing completion set-ups
• Conducting exchanges and completions under supervision
• Preparing handover for post-completion
• Dealing with completion tasks including the service of notice on a leasehold property

Who are we looking for

• It is essential that you have a good working knowledge of conveyancing process and of assisting fee earners within a conveyancing team
• At least 12 months’ experience in a similar role
• Good working knowledge of Microsoft Office applications including Word and Outlook

Abilities, skills and knowledge

• Good personal organisation including the ability to prioritise work and meet deadlines
• Ability to work methodically and accurately with an excellent attention to detail and have aflexible, adaptable and solution based approach.
• Strong team working skills and ability to work on own initiative with a professional and pro-active outlook
• Excellent communication and client care skills with adedication to delivering excellent standards of client care

Personal style and behaviour

• A professional and pro-active outlook.
• An integral commitment to the highest standards of integrity.
• A dedication to delivering excellent standards of client care.
• A flexible, adaptable and solution based approach.

Desirable

• Knowledge and experience of case management systems

Benefits include

• 25 holidays + Bank holidays. An additional 3 days after 5 years’ service pro-rata for part time
• Scottish Widows’ Pension, standard contribution initially and after 3 years employer contribution 6%
• Westfield Healthcare
• Discount on legal fees up to £750

So, if this sounds like your next career move and you would like to join an experienced friendly team working in a fresh and dynamic office environment.