Paralegal

Rayner Surgical Group; Worthing; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

On-site restaurant

Private healthcare

Monthly massages

On-site parking

Wellbeing reimbursement

Pension plan

Cycle-to-work

Enhanced parental pay

Referral bonus

Job summary

Rayner Surgical Group is seeking an attentive Legal Administrative Assistant to support its global legal function. The role focuses on maintaining the contract repository, drafting standard agreements and providing company secretarial support.

You will assist with board papers, minutes, and regulatory filings, while supporting compliance, insurance data collection and contract administration across the Rayner Group.

Qualifications

• Minimum of 2 years paralegal experience in a commercial legal setting.
• Strong computer skills across MS Office and data base management.
• Excellent verbal and written communication skills.
• Ability to prioritise and work in a fast-paced environment.

Responsibilities

• Provide administrative support to the legal function and maintain the contract repository.
• Draft, check and amend legal documents.
• Take minutes and draft file notes.
• Provide company secretarial support including board papers and filings.
• Support compliance and insurance data collection.
• Manage contract database input and storage protocols.
• Conduct legal research under supervision.
• Liaise with internal stakeholders on renewal programs.
• Guide staff on contract processes.

Skills

Paralegal experience

Computer literacy

Organisational skills

Attention to detail

Communication skills

Independent judgment

Discretion

Relationship building

Education

CGI/ICSA qualification

Tools

MS Office

Job description

The purpose of this role is to provide administrative support to the Company’s global legal function, to be responsible for maintenance of the legal department’s contract repository, contract processes and provide general legal and company secretarial support to the business.

Duties also include drafting various standard agreements for review by department lawyers and data collection across the business for insurance and compliance purposes.

Please note that this is a full-time, permanent position on a hybrid working model - 3 days on-site at our Global HQ in Worthing, 2 days WFH.

What You'll Be Doing:

• Assisting with project work for the Legal Department, providing support for the Rayner Group’s corporate activity including M&A, ‘Go-Direct’ strategy and commercial collaborations.
• Drafting, checking and amending legal documents.
• Minute taking, file note drafting and record taking.
• Providing company secretarial support, including preparing board and committee papers, drafting minutes and resolutions, maintaining statutory registers and books, and assisting with Companies House and equivalent overseas entity filings and management across the Rayner Group.
• Assist in preparation of documents, organising and maintaining strict file storage protocols.
• Conducting legal and factual research under the guidance of Legal Director / Group Legal Counsel, utilising research tools for case law, legislation, commentary, company and business information and practical guidance.
• Administering, supporting and (where appropriate) managing Rayner Group compliance functions.
• Administrative support on maintaining the Rayner Group insurance portfolio, including liaising with internal stakeholders on renewal programme.
• Guide Company staff with respect to contract processes and procedures
• Assist in the configuration and ongoing management of the Company’s contract database; work within the database to ensure complete and accurate input of contracts and contract provisions
• Work with material that is generally of a critical or confidential nature.

What Experience & Skills You Will Need:

Essential

• Minimum of 2 years of paralegal experience in a commercial legal setting, either in-house or in private practice.
• Strong computer skills required in applications used in general office settings including word processing, spreadsheet, data base management, presentation software and Internet search engines.
• Exceptional organisational skills and attention to detail; ability to spot issues and exercise commercial acumen
• Ability to prioritise and work effectively in a fast-moving, deadline driven environment;
• Must be capable of working with minimal supervision, exercising independent judgment; awareness of when appropriate to elevate issues to Company Legal Counsel
• Excellent verbal and written communication skills
• Excellent grammatical and proofreading skills
• The ability to build and maintain strong professional relationships across the business
• Discretion, tact and diplomacy

Desirable

• Experience working in a medical device / manufacturing company
• Part-qualification with, or working towards qualification of, the Chartered Governance Institute (CGI/ICSA), or equivalent company secretarial experience

What We Can Offer You:

• On-site Restaurant for affordable, convenient meals
• Private Healthcare (access to remote GP & Counselling) for peace of mind
• Monthly Massages to relax and recharge
• On-site Parking for convenience and cost efficiency
• Annual Wellbeing Reimbursement to care for your mind and body
• Pension Plan to secure your future
• Cycle-to-work Scheme to stay active and eco-friendly
• Enhanced Parental Pay to support new families
• Referral Bonus to benefit from recommending talent