PA to the Bursar in Oxford)

Ad Warrior Ltd; Oxford; On-site; GBP 35,000 - 40,000; Full time

Job summary

A leading independent school in Oxford is seeking a proactive PA to support the Bursar in managing key support services. The role includes administrative support, correspondence management, and liaison with stakeholders. Ideal candidates have proven experience in similar roles and strong organizational skills. This full-time permanent position offers a competitive salary between £35,000 and £40,000 per annum.

Qualifications

• Experience in a complex administrative environment.
• Calm and courteous service to visitors and callers.

Responsibilities

• Manage the Bursar's diary and appointments.
• Handle correspondence and communication.
• Maintain confidentiality of sensitive information.
• Support preparation for ISI and compliance inspections.

Skills

Proven experience in a similar role

Substantial senior secretarial and administrative experience

Accuracy and attention to detail

Organizational skills

Proficient use of Microsoft programmes

Excellent command of written and spoken English

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Job description

PA to the Bursar

Location: Oxford

Salary: £35,000 - £40,000 per annum

Vacancy Type: Permanent, Full Time

Closing Date: 14 th November 2025

The College School, founded in 1480, is one of the country's leading independent day schools.

The Role

The School is seeking a proactive and highly organised PA to support the Bursar, who oversees the day-to-day management of key support services including Finance, Estates, Facilities, HR, Compliance, Health & Safety, IT and Marketing and Communications. The Bursar also serves as Clerk to the Governors.

This pivotal role provides comprehensive administrative and secretarial support, ensuring the smooth and efficient running of the Bursar's office. The PA will act as a discreet and reliable point of contact for staff and external stakeholders, handling sensitive and confidential matters with professionalism and care.

The main duties of the post will include, but not be restricted to, the following:

• Manage the Bursar's diary, appointments, and meeting schedule.
• Handle incoming and outgoing correspondence (emails, letters, calls).
• Book meeting rooms and arrange catering.
• Act as first point of contact for staff, parents, governors, and external suppliers.
• Maintain confidentiality of sensitive financial and personnel matters.
• File and manage electronic and paper records systematically.
• Support preparation for ISI and compliance inspections.
• Maintain records of supplier contracts and service agreements.
• Track staff training, appraisals, and safeguarding compliance.
• Assist with audit preparation and liaise with auditors.
• Liaise with ST and broader support services on behalf of the Bursar.
• Manage insurance documentation and renewals.
• Draft internal communications or updates from the Bursar's office.
• Assist with parent and staff notices relating to finance or operations.
• Undertake confidential typing and document preparation.
• Manage stationery and office supplies for the Bursar's office.
• Support with data entry and database management.

Skills and Qualifications

Essential:

• Proven experience in a similar role.
• Substantial senior secretarial and administrative experience, working in a complex environment.
• Accuracy and attention to detail as well as first rate organisational skills.
• Proficient use of Microsoft programmes, including Word, Outlook, PowerPoint and Excel
• Excellent command of written and spoken English.
• Provide a calm, courteous telephone and front-of-house service to visitors and callers.

Desirable:

• Previous experience within an educational environment.
• Previous experience of Board IQ system.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please proceed through the following link to be redirected to their website to complete your application.

https://recruit.sampeople.co.uk/Jobboard/Trust/magdalencollegeschool

Applicants who only send a CV will be automatically rejected.