PA to the Bursar

Smiley & Co, Ltd.; Oxford; On-site; GBP 35,000 - 40,000; Full time

Job summary

A reputable independent day school in Oxford is seeking a highly organized PA to support the Bursar in managing key support services. The ideal candidate will have substantial experience in a similar role, exceptional organizational skills, and proficiency in Microsoft programmes. This full-time position offers a salary of £35,000 - £40,000 per annum. Closing date for applications is 14th November 2025.

Qualifications

• Substantial senior secretarial and administrative experience, working in a complex environment.
• Accuracy and attention to detail.

Responsibilities

• Manage the Bursar's diary and appointments.
• Handle incoming and outgoing correspondence.
• Book meeting rooms and arrange catering.
• Serve as first point of contact for staff and external stakeholders.

Skills

Proven experience in a similar role

Organisational skills

Proficient use of Microsoft programmes

Excellent command of English

Job description

Location: Oxford

Salary: £35,000 - £40,000 per annum

Vacancy Type: Permanent, Full Time

Closing Date: 14th November 2025

The College School, founded in 1480, is one of the countrys leading independent day schools.

The Role

The School is seeking a proactive and highly organised PA to support the Bursar, who oversees the day‑to‑day management of key support services including Finance, Estates, Facilities, HR, Compliance, Health & Safety, IT and Marketing and Communications. The Bursar also serves as Clerk to the Governors.

This pivotal role provides comprehensive administrative and secretarial support, ensuring the smooth and efficient running of the Bursars office. The PA will act as a discreet and reliable point of contact for staff and external stakeholders, handling sensitive and confidential matters with professionalism and care.

Bursars PA

• Manage the Bursars diary, appointments, and meeting schedule.
• Handle incoming and outgoing correspondence (emails, letters, calls).
• Book meeting rooms and arrange catering.
• Act as first point of contact for staff, parents, governors, and external suppliers.
• Maintain confidentiality of sensitive financial and personnel matters.
• File and manage electronic and paper records systematically.
• Support preparation for ISI and compliance inspections.
• Maintain records of supplier contracts and service agreements.
• Track staff training, appraisals, and safeguarding compliance.
• Assist with audit preparation and liaise with auditors.
• Liaise with ST and broader support services on behalf of the Bursar.
• Manage insurance documentation and renewals.
• Draft internal communications or updates from the Bursars office.
• Assist with parent and staff notices relating to finance or operations.
• Undertake confidential typing and document preparation.
• Manage stationery and office supplies for the Bursars office.
• Support with data entry and database management.

Essential Skills and Qualifications

• Proven experience in a similar role.
• Substantial senior secretarial and administrative experience, working in a complex environment.
• Accuracy and attention to detail as well as first rate organisational skills.
• Proficient use of Microsoft programmes, including Word, Outlook, PowerPoint and Excel.
• Excellent command of written and spoken English.
• Provide a calm, courteous telephone and front‑of‑house service to visitors and callers.

Desirable

• Previous experience within an educational environment.
• Previous experience of Board IQ system.

To Apply

If you feel you are a suitable candidate and would like to work for this reputable School, please click apply to be redirected to their website to complete your application.

Applicants who only send a CV will be automatically rejected.