PA to SVP of Multinational Company

Career Moves; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A prominent company in London seeks a proactive Personal Assistant to support the Senior Vice President. You will manage diaries, organize travel, and facilitate meetings. The role requires strong multitasking skills, the ability to work under pressure, and exemplary support to the senior management team. Join a team that values collaboration and embodies company values, with opportunities for event organization and project participation.

Qualifications

• Experience providing support to senior management is necessary.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage extensive diaries and travel arrangements for SVPs.
• Filter emails and handle urgent communications.
• Prepare and polish presentations for the SVP.
• Independently organize large-scale international meetings.
• General office-related queries and supplies management.

Skills

Diary and travel management

Email filtration

Presentation preparation

Meeting organization

General office management

Job description

An excellent opportunity for a company on the FTSE 250 are looking to appoint a new PA to the Senior Vice President. This is a well-known, innovative company who in recent years have branched out to diversify their product list.

You will be based in the Head Office in a fantastic location which covers two floors over-looking central London's skyline and some of the capitals most notable landmarks.

We are looking for an accomplished EA who works with a sense of urgency and is always one step ahead. You will support the senior management team who require someone who can provide exemplary support and hit the ground running.

You will provide efficient support to the SVP and also other members of the leadership team, the FD and Strategy Vice President. You will act as a central point of contact for their global teams and arrange global team meetings.

• Extensive diary and travel management for the SVPs which includes creating detailed travel itineraries, sourcing, reserving and managing accommodation, visa applications, arranging ground transportation, compiling and submitting travel expenses, etc.
• Filter emails appropriately, effectively handle urgent communications and prioritise for the SVP
• Prepare and compile and polish presentations for the SVP
• Independently organise larger scale (30+ people) meetings at various international locations
• Organise monthly business review meetings, prepare agendas, prepare pre-reads for the SVPs team
• Act as a champion for the 'information / communication hub' for FBS
• Meet and greet guests at the London office ensuring that they are well catered for
• Provide additional support to the VP Strategy and Commercial Finance Director, including occasional travel arrangements, preparing expense reports, monitoring SAP expenses and invoices, arranging meetings and meeting room facilities, etc.
• General point of contact for all office related queries, ranging from office supplies, health & safety, meeting room bookings, trouble shooting and occasional on-boarding of new team members
• Arrange events / meetings for the wider organisation in conjunction with other PAs and providing absence cover for them as required (and vice-versa)
• Process purchase orders and expenses in SAP and invoice and travel cost controlling
• Other projects e.g. Social Committee participation or safety committee are optional
• Ability to travel 1-2 times a year (e.g. to facilitate meetings or conferences) as required
• Any other duties as required

This role needs someone who is familiar and can cope with working under pressure and to tight deadlines whilst executing with utmost precision. You must be able to retain and summarise high level information. You need to be comfortable juggling a heavy and ever - changing workload.

You will be joining a team with a real family feel and they are looking for someone to embody the company values.

Ideally, you will be available immediately, though those on 1 month notice period will also be considered.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. If you have a disability or additional need that requires accommodation, please do not hesitate to let us know.