PA to Headteacher

TipTopJob; Felixstowe; On-site; GBP 30,000 - 37,000; Full time

Job summary

A Primary School in Felixstowe is seeking a proactive PA to support the Headteacher, ensuring smooth school office operations. This role requires outstanding organisational skills, strong communication abilities, and a commitment to confidentiality. The position is permanent, term-time plus two weeks, with a working schedule of 37.5 hours per week and competitive salary based on the support staff scale.

Qualifications

• Ability to communicate clearly and professionally.
• High levels of organisation and reliability.
• Commitment to confidentiality and discretion.

Responsibilities

• Provide confidential personal and administrative support to the Headteacher.
• Ensure the effective operation of the school office.
• Line manage the Office Administrators.

Skills

Communication skills

Organisational skills

Problem-solving skills

Flexibility

Time-management skills

Discretion

Job description

Location: Felixstowe

Salary: Points 23 : 25 of the Support Staff Scale, FTE A GBP 34,434 : A GBP 36,363 per annum, Pro rata A GBP 30,907 : A GBP 32,937 per annum, including an allowance for holiday pay

Vacancy Type: Permanent, term time plus two weeks, 37.5 hours a week

Closing Date: 9am, 10th December 2025

The Primary School is a member of the Education Trust. The Trust is an expanding multi‑academy trust with 11 primary and 9 secondary schools.

The Role

They are seeking a hard‑working, highly organised and proactive professional to serve as PA to the Headteacher. The successful candidate will provide a high‑calibre, confidential service to the Headteacher, ensure the effective operation of the school office and line manage the Office Administrators.

The role requires impeccable communication, excellent administrative skills, financial accuracy and the ability to remain calm and solutions‑focused in a busy, dynamic environment. The postholder will be an ambassador for the Primary School, someone who models their values and helps ensure that every interaction reflects their ethos.

The PA to the Headteacher provides a confidential, high‑quality personal and administrative service to support the Headteacher in all aspects of their role. The postholder always acts as a professional representative of the school and manages the day‑to‑day operation of the school office, ensuring smooth, efficient and welcoming administration.

The Postholder Will

• Adhere to the Primary Schools policies, values and safeguarding responsibilities.
• Handle confidential or sensitive information with absolute discretion.
• Participate in performance management and ongoing professional development.
• Undertake any duties consistent with the role, as reasonably requested by the Headteacher.

Skills And Qualifications

The professional competencies expected of all support staff are:

• Ability to communicate clearly, tactfully and professionally with pupils, staff, parents and external agencies.
• Ability to build and maintain positive relationships with pupils, staff, parents and external partners; able to work as part of an effective and flexible team.
• Ability to multi‑task, manage competing priorities and remain calm under pressure.
• Flexibility and resilience in managing a varied workload and responding to unexpected demands.
• High levels of organisation and reliability; able to prioritise effectively and meet deadlines.
• Willingness to accept responsibility, use initiative and work with minimal supervision.
• Resilience and problem‑solving skills; able to respond positively to challenges.
• Strong planning, organisational and time‑management skills, with excellent attention to detail.
• Ability to prioritise effectively, meet deadlines and respond positively to challenges.
• Commitment to maintaining confidentiality and exercising sound judgment and discretion at all times.
• Professional presence and ability to act as an ambassador for the Headteacher and the school.
• Ability to adapt quickly to new systems, processes and technologies, including digital and cloud‑based tools.
• Commitment to upholding the schools values of Pride, Achievement, Resilience and Kindness in all interactions.

The Professional Competencies Expected Of The Headteachers PA Are

• Outstanding administrative and organisational skills.
• Excellent standard of written English and professional presentation in all communications.
• Strong interpersonal skills; able to manage sensitive or challenging conversations with tact.
• Discretion, integrity and the ability to maintain absolute confidentiality.
• Ability to work independently, anticipate needs and manage a varied workload.
• Calm, professional manner and the ability to cope with unexpected demands.
• Ability to lead and develop administrative staff as part of a cohesive team.

The qualifications and experience required of the Headteachers PA are