PA TO FOUNDERS OF LUXURY INTERIOR DESIGN STUDIO

19 London; City Of London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A luxury interior design studio is seeking a polished Personal Executive Assistant to support the Founder and Commercial Director. This role involves managing diaries, scheduling meetings, and coordinating travel across time zones. The ideal candidate will have 3–5 years of experience in a PA or Private PA role, demonstrating strong organizational and communication skills. Located in London, this position offers a dynamic work environment with occasional remote opportunities while supporting high-profile clients.

Qualifications

• 3–5 years of experience in a PA/Private PA/E A role.
• Experience supporting HNW/UHNW individuals.
• Background in luxury, creative or design-led environments.

Responsibilities

• Manage diary and inbox across multiple time zones.
• Coordinate meetings, studio reviews, and client appointments.
• Arrange international travel itineraries and logistics.

Skills

Diary management

Communication skills

Organizational skills

Discretion

Client-facing experience

Tools

Microsoft Suite

Google Suite

Job description

Overview

We are working with a highly respected luxury interior design studio with an international presence to find an exceptional Personal Executive Assistant to support both the Founder and Commercial Director. Known for their distinctive aesthetic and vibrant studio culture, the company works on high-profile residential, commercial and hospitality projects across the UK, US and Europe. This is a fast-paced, high-touch support role with a strong blend of business and private responsibilities. We are looking for someone who is polished, proactive, and emotionally intelligent, able to manage shifting priorities and communicate effectively with a wide range of internal teams, clients and external partners. The successful candidate will have at least 3–5 years of experience in a PA or Private PA capacity, ideally within luxury fashion, interiors, design, art, or other creative industries, and be comfortable supporting HNW individuals. A naturally warm and solutions-focused approach is essential. The Founders divide their time between London and the US. When they are in London, this role is office-based, 5 days per week 9 am–6 pm, in their very sociable central London studio. When they are in the US, the working day shifts slightly later and you will have the opportunity to occasionally work remotely, with regular communication across time zones. There will also be travel for meetings, projects, and events, sometimes at short notice; therefore, flexibility is key.

Duties

• Full diary and inbox management across multiple time zones
• Acting as first point of contact for all internal and external communication
• Preparing documents, presentations and briefing materials
• Scheduling and coordinating meetings, studio reviews and client appointments
• Managing expenses and budget tracking
• Arranging international travel itineraries, hotels, reservations and logistics
• Supporting on hospitality arrangements for client visits, showrooms and events
• Coordinating personal appointments, reservations, travel and logistics
• Liaising with household staff, suppliers and service providers
• Handling personal errands with care, sensitivity and discretion
• Supporting family and lifestyle arrangements as needed

Essential Criteria

• 3–5 years of experience in a PA / Private PA / EA role
• Experience supporting HNW/UHNW principals
• Background in luxury, creative or design-led environments is essential
• Exceptionally well presented and confident in client-facing settings
• Strong written and verbal communication skills
• Naturally organised, fast-thinking and able to pre-empt needs
• Comfortable managing both business and personal support
• Able to work at pace with accuracy and discretion
• Confident with Microsoft and Google Suite software
• Happy to travel regularly for work and events
• Right to work in the UK
• Strong, verifiable references